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Accounts Receivable Coordinator Hybrid - US

Accounts Receivable Coordinator

Full Time • Hybrid - US
Job Overview

The Accounts Receivable Coordinator will be responsible for managing the Company’s accounts receivable processes, ensuring accurate and timely invoicing, collections, and financial reporting. This role requires an organized and detail-oriented accounting professional who can manage customer accounts, resolve billing issues, and maintain accurate financial records. The Accounts Receivable Coordinator will also prepare and present regular reports on the status of accounts receivable, highlighting overdue accounts, collection success rates, and potential bad debt risks to support management's decision-making.

To succeed in this role, the position requires an organized and detail-oriented accounting professional. The Accounts Receivable Coordinator will interact with the Company's internal management and external customers.

The Accounts Receivable Coordinator will report directly to the Chief of Staff.

Responsibilities:
  • Prepare and send invoices to customers on a regular schedule, ensuring all billing is accurate and complies with contractual agreements.
  • Adjust invoice details for changes in services, terms, or other factors.
  • Maintain up-to-date records of all invoices in Quickbooks desktop.
  • Regularly generate and review aging reports to identify overdue accounts.
  • Prioritize collection activities, ensuring timely follow-up on outstanding balances through customer outreach by email and phone.
  • Maintain detailed records of all communication and collection efforts in Salesforce.
  • Escalate accounts that are significantly overdue to management.
  • Monitor and track incoming payments to ensure they are received and update collection efforts reports to reflect the status of payments, including any outstanding balances and follow-up actions taken.
  • Investigate and resolve discrepancies or issues with customer accounts.
  • Provide excellent customer service by addressing inquiries and resolving billing issues in a timely manner.
  • Collaborate with the sales team to assess customer credit and mitigate financial risks.
  • Manage business credit applications, including collecting completed applications from customers, process applications through insurance providers portal, record approvals or rejections, and update records on an annual basis. 
  • Prepare and present regular reports on the status of accounts receivable, including overdue accounts, collection success rates, and potential bad debt risks.
  • Continuously identify opportunities for improvement and innovation within the accounts receivable processes.
  • Ensure discretion and confidentiality in all financial matters, maintaining the highest level of integrity and professionalism.
  • Other duties and projects as assigned by the executive team.

Tech Stack:
  • QuickBooks Desktop
  • Monday.com
  • Salesforce
  • Customer credit insurance portals

Required Skills & Qualifications:
  • Bachelor’s degree in accounting, finance, or related field is preferred
  • Minimum 3 years of professional experience in accounts receivable or a related accounting role
  • Strong understanding of accounting principles and accounts receivable processes
  • Highly detail-oriented with strong organizational skills
  • Excellent analytical and problem-solving skills
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Strong communication skills, both written and verbal
Work Environment:
  • Competitive salary, as well as employer, contributed health benefits
  • Unlimited paid time off
  • Atlanta, GA office location
  • Access to a Company cell phone plan
  • A seat on an energetic team that collaborates and pushes each other to be better
  • A fast-paced but cooperative environment with endless potential for growth
  • Celebration events for team and Company successes throughout the year

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

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BENEFITS & PERKS AT A GLANCE

Offered to full time employees only

Employee Benefits
Cortavo recognizes that employees have diverse needs and that is why the Company is able to offer multiple and very comprehensive benefit plans to include, medical, dental, vision, FSA, Health Care & Dependent FSA, and Basic Life AD&D.
401(k)
Save for your retirement with pre-tax contributions with retirement plans offered through Transamerica. 
Short & Long Term Disability
The Company is pleased to offer both Short Term (Voluntary election) and Long Term Disability which is 50% company paid.
Unlimited Paid Time Off (PTO)
Cortavo understands the importance of work-life balance and recognizes employees have diverse needs for time off. The Company offers Unlimited Paid Time Off (PTO)  in lieu of personal days, floating holidays, and vacation days.
Fitness & Wellness Program
The Company offers a wellness plan that includes unlimited access to a personal trainer. The personal trainer will work to create customized exercise programs and provide dietary counsel to encourage a healthy lifestyle for all interested employees.
Cell Phone Plan
The Company offers service on the Company’s Verizon cell phone plan.  This benefit is limited to one per employee and participating employees must transfer their current number over to the Company plan. 
Student Debt Relief
The Company is excited to offer an annual $3,000 student loan payment for employees. The Company will mail a $3,000 check directly to each participating employee’s student loan company.
Child Care Expense Relief
The Company offers a $2,000 child care payment for employees.  The Company will submit a $2,000 payment directly to each participating employee’s child care provider.