Reports To:

Executive Vice President

Assignment Focus:

The Executive Assistant to the Executive Vice President will have a strong focus on coordinating all scheduling and calendaring needs, managing and booking all travel plans, and managing logistics for meetings. The primary focus is to ensure that the Operations Department is moving the needle on company initiatives while staying on time and on budget and ensuring all Franchisees & Franchisee Executives complete all required training.

Primary Responsibilities:

Manage calendar for Executive Vice President and assist with calendaring for Operations Department Heads
Coordinate travel arrangements for Executive Vice President
Proactively manage schedule adjustments
Capitalize on daily tasks by organizing voicemails, emails, and correspondence
Manage and maintain all company presentations for meetings & events
Assist in Project Management initiatives for Executive Vice-President of Operations
Set up conference lines and manage calendar invites for Zoom meetings
Prepare agendas for meetings, attend meetings, and take minutes (type and distribute)
Day-to-day office management, including ordering food, beverages, and office supplies\
Assist with writing, proofing, and sending company messages to Franchisee network
Assist Executive Vice President with writing, proofing, and updating manuals
Assist with planning & logistics for various events, meetings, and annual Convention
Execute proper administration and timely submission of all reports, documentation, and information
Assist with onboarding new internal employees (G-Suite Admin, welcome emails, etc.)
Function as liaison with building management regarding maintenance, repairs, and emergencies
Manage office by greeting visitors, inventorying, and restocking supplies
Maintain an organized filing system through Dropbox
Manage receipts for BOA site for the Executive Vice President and Office Pcard for office expenses
Maintain company contacts through the Office 365 system
Assist with maintaining the Travel Schedule/Budget spreadsheet

Special Skills:

Excellent written and verbal communication
Outstanding organizational skills
Strong customer service skills
Diligence in a quickly changing environment
Excellent follow-up skills
Dropbox and Adobe PDF experience preferred

Job Requirements:

5 years of administrative experience
5 years experience in direct executive-level support
5 years of Project Management Experience
Knowledge of a synergistic field preferred
Mastery of MS Word, MS Excel, and PowerPoint
Ability to prioritize and manage multiple tasks in a fast-paced team environment
Excellent problem-solving ability
Strong Communication skills
Bachelor’s degree in communication or related field
Local candidates preferred
No relocation assistance provided

Compensation: $75,000.00 per year

Crunch Franchise Corporate

Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team.

Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full service locker rooms with showers, tanning booths, HydroMassage® bed, and an extensive schedule of Crunch’s signature classes including Zumba®, BodyWeb with TRX®, Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.