Legal Receptionist Job Description Template

We are looking for a versatile legal receptionist to run our reception department. In this role, you will be required to welcome visitors and answer calls. As a legal receptionist, your duties include scheduling appointments, handling inquiries, and managing mail and deliveries. You may also be required to assist with filing.

To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.

Legal Receptionist Responsibilities:

• Welcoming clients and visitors upon arrival at reception.
• Answering, screening, and forwarding phone calls in a professional manner.
• Managing Calendar 
• Assisting clients and visitors with the location of legal staff.
• Scheduling and confirming appointments.
• Observing business etiquette, and maintaining a professional appearance.
• Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
• Ordering and replenishing office supplies.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing meeting facilities, and arranging refreshments, if required.

Legal Receptionist Requirements:

• High school diploma or GED.
• Formal qualification in office administration, secretarial work, or related training.
• Qualification in paralegal studies or similar preferred.
• Prior experience as a legal receptionist will be advantageous.
• Familiarity with legal terms, legal documents, and filing.
• Excellent written and verbal communication skills.
• Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
• Exceptional interpersonal and communication skills.