Future Opening: Administrative Assistant
Full Time • Chino
We are seeking a Service Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
Administrator Assistant Tasks:
- Work with service manager to schedule and coordinate service calls
- Coordinate procurement of equipment
- Assign job numbers and organize service, Inspection, Material orders.
- Assign Purchase orders to vendors.
- Uploading inspection reports using company software
- Work with project managers to schedule techs for jobsites
- Invoice and upload documents to Quickbooks
- Collections
- Daily telephone and email follow-through with customers
- being a “Team Player” that is willing to help anyone who may be need of assistance
- Constantly operates a computer and other office productivity machinery (copier/printer, etc.)
- Must be able to remain in a stationary position 50% or more of the time
Qualifications:
- Ability to prioritize based on current project demands
- Excellent customer service skills
- Basic Quantitative math skills, percentages, basic additional & subtraction.
- Computer skills - you will use Quickbooks, Microsoft Office – (Excel, Word, Outlook), Sharepoint
- Detail oriented, Prompt, On-time
- Problem Solving
- Positive Attitude
- Excellent telephone, interpersonal, and communication skills are required
- Must be dependable and reliable with ability to complete tasks without need for follow up
- General knowledge of office practices/procedures and office equipment
- Ability to learn proprietary software
- Work in a fast-paced service environment
- Ability to work as part of a team to achieve the Company’s overall goals
- Prior experience in service-based business
Required
Skills/Qualifications
- Valid driver's license
- High School Diploma; Bachelor's Degree or equivalent work experience preferred
- Drug screening required
- Quickbooks experience -
Preferred
Availability to start within two weeks after offer made/accepted.
Background in construction and accounting helpful
Work Environment: This job is in an office setting in a stationary position 50% of your day
Benefits:
Opportunity for additional on the job training to enhance individual opportunity
Job Type: Full-time
Benefits:
- 401(k)
- Dental Insurance
- Health Insurance
- Paid Time Off
- Vision Insurance
Schedule:
- 8 Hour Shift
- Monday to Friday
Experience:
- QuickBooks: 3 years (Preferred)
Education:
- Associate (Preferred)
License:
- Driver's License (Required)
Work Location:
One location
Responsibilities:
- Draft correspondences and other formal documents
- Plan and schedule appointments and events
- Greet and assist onsite guests
- Answer inbound telephone calls
- Develop and implement organized filing systems
- Perform all other office tasks
Qualifications:
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
A design build organization specializing in Special Hazard Fire Detection and Suppression Systems.
EMF Fire Solutions is an Industrial Special Hazard Fire Suppression Contractor, that provides professional Design/Build services to various industries requiring Fire Suppression, Detection, and Controls.
We have been in business for over 20 years, proudly serving all of California.
The facilities we protect range from highly sensitive Mission Critical facilities such as clean room environments, telecom & data centers to Power Generation, Municipalities, Petrochemical, Food Manufacturing, and in addition to Industrial facilities such as Steel Forges and Paper Mills.
EMF Fire is certified as an MBE, SBE and DBE enterprise with LA Metro, CPUC and other California agencies. EMF Fire is safety certified with MSHA, ISN Networld and Avetta.
Our Mission
To lead the industry as a professional firm providing Fire Detection and Suppression systems solutions for Special Hazards, with specific consideration to life safety and valuable asset protection.
We engage in active partnerships with our clients to provide solutions-focused design with an unyielding approach toward results incorporating both fundamental protection concepts and code compliance with the latest technical advances.
We will only be satisfied with superior system performance and incident-free outcomes. Because many of our fire protection applications are mission-critical, we must deliver to our clients the assurance our company and products will be there when they need us.
Core Values
Safety – “Operate in a safe, but timely manner; never work in conditions you deem as unsafe” “For yourself, your team, or your customer.”
Core Values
Safety – “Operate in a safe, but timely manner; never work in conditions you deem as unsafe” “For yourself, your team, or your customer.”
Respect – “For team members, customer concerns, the tools and equipment involved in the task at hand.”
Integrity – “Values must be demonstrated in the way one acts and the way one insists others behave.” “Exhibit integrity – no team member or customer can compromise.”
Pride – “Pride in work and commitment to company ethics.” “Craftsmanship – we feel proud about the services rendered…to meet or exceed NFPA standards – above and beyond all professional standards.”
Knowledge – Commitment to enhancing job knowledge.” “Team members are the professionals in this field; we will not hesitate to take the measures needed to complete a job correctly.”
Initiative – “A workforce ready, willing, and able to meet new challenges…all members pull together for the good of the company.”
Innovation – “Learn to adapt to change within the industry and company, work with it, not against it – if a company is to grow, there must come changes.” “Look for new opportunities…do not become stagnant.”
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