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Project Coordinator Ames

Project Coordinator

Full Time • Ames
Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance
We are seeking a detail-oriented and organized Job File Coordinator to join our team. In this role, you will be responsible for the accurate and timely management of job files, ensuring they are properly documented and tracked throughout the project lifecycle. The ideal candidate will have strong organizational skills, excellent communication abilities, and the capability to handle multiple tasks simultaneously.

Key Responsibilities:

File Management: Create, organize, and maintain job files from start to completion, ensuring all necessary documentation is included and up to date. 
Date Entry: Accurately enter job information into the company's project management platform and maintain data integrity throughout the process.
Coordination: Collaborate with various departments including project managers, finance, and operations to gather and ensure timely receipt of necessary job documents. 
Compliance: Ensure that all job files comply with company policies and any applicable regulations or legal requirements.
Communication: Serve as a point of contact for internal teams and external clients, responding to job-related inquiries and providing status updates.
Documentation: Review job files for accuracy and completeness, including contracts, permits, schedules, and other project-related documents.
Archiving: Properly archive completed job files, both digitally and physically, ensuring they are readily accessible for future reference. 
Reporting: Generate regular reports on job file status, and provide updates to project managers and department heads. 

Position Requirements
  • High school diploma/GED (preferred)
  • At least 1 year of customer service and/or office-related experience 
  • Ability to multitask and to remain detail orientated
  • Must be knowledgeable in relevant computer applications
Skills:
* Strong organizational skills with the ability to manage multiple tasks and priorities.
* Excellent written and verbal communication skills
* High attention to detail and accuracy in record-keeping.
* Familiarity with project management software (Preferred but not required)

Personal Attributes
* Ability to work independently and as part of a team
* Strong problem-solving skills and a proactive approach 
* Ability to maintain confidentiality with sensitive information

Essential skills

Importance of phone communication: instant clarity and resolution, personal touch, efficiency, handling sensitive situations, accessibility and adaptability
Team collaboration, or coordination with external partners, strong phone communication skills are not only desirable but essential for success. 
Compensation: $17.00 - $19.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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