Some Potential Benefits May Include:
Because Paul Davis is a franchise organization, benefits vary based on franchisee.
OFM022025 Office Manager
Full Time • San Marcos
Responsive recruiter
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Job Title: Office Manager
Company: Paul Davis Restoration of North County San Diego
Company: Paul Davis Restoration of North County San Diego
Location: San Marcos, CA
Employment Type: Full-Time, in office position
Employment Type: Full-Time, in office position
Job Summary
We are seeking an experienced and organized Office Manager to oversee the daily operations of our construction company. The ideal candidate will ensure the office runs smoothly and efficiently while supporting administrative, operational, and financial processes. This role requires a proactive individual who thrives in a fast-paced environment and can balance multiple responsibilities effectively.
Administrative Management
- Manage day-to-day office operations, including maintaining supplies, equipment, and overall organization.
- Coordinate schedules, appointments, and meetings for management and field teams.
- Ensure compliance with company policies, procedures, and industry regulations.
- Develop and implement efficient office systems to improve workflow and productivity.
- Process intake of claims and leads.
- Available after-hours and weekends on rotation with other team members.
Financial Support
- Assist with accounts receivable in collaboration with accounting staff.
Human Resources Support
- Handle recruitment, onboarding, and training for new office employees.
- Maintain employee records and oversee benefits administration.
- Promote a positive workplace culture and resolve employee concerns.
Project Coordination
- Assist project managers with documentation, contracts, and permits when needed.
- Coordinate communication between clients, subcontractors, and internal teams.
- Perform due diligence on Vendors and Sub contractors
Customer Service
- Act as a point of contact for clients and provide excellent customer service.
- Address inquiries, complaints, and requests promptly and professionally.
Qualifications
- Proven experience as an Office Manager, preferably in the construction industry.
- Strong organizational and time-management skills.
- Knowledge of construction industry terminology and processes is a plus.
- Proficiency in office software (e.g., Microsoft Office Suite, QuickBooks, or similar).
- Familiarity with project management tools and systems is an advantage.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality.
- Strong problem-solving skills and attention to detail.
Benefits
- Competitive salary based on experience.
- Health, dental, and vision insurance options.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
Experience
- Office Administrative experience 3+ years
- High School diploma or similar experience
- Construction administration experience a plus
How to Apply
Interested candidates should submit their resume and a brief cover letter detailing their qualifications.
Interested candidates should submit their resume and a brief cover letter detailing their qualifications.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
Compensation: $24.00 - $30.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are locally owned Paul Davis Restoration and are successfully operating in North County San Diego for over 5 years and in the industry for 20 years. The company serves residential, institutional, and commercial customers and clients in North County San Diego.
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
(if you already have a resume on Indeed)
Or apply here.
Opportunity for Overtime
Sick and Vacation Time
Opportunity for Advancement
Great Company Culture