Staff Accountant
Full Time • Chicago
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Employee discounts
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Essential Duties/Job Functions:
• Maintain General Ledger-At Minimum to be reviewed weekly
• Daily Download of bank Transactions
• Request missing receipts on a daily basis once the downloaded transactions are reviewed and updated in QB.
• Match and update bank transactions into QB on a daily basis
• Enter deposits and expense transactions into QB
• Prepare deposit slips for checks received
• Prepare and mail letters for Donation Acknowledgements
• Prepare Journal Entries for Bi-Weekly payroll
• Prepare Gross Salaries on a Monthly-Basis for Unemployment Reporting
• Timely preparation of invoices for Group Visits
• Prepare invoices for Facility Rentals when needed
• Reach out to New Vendors for payment information and W-9
• Enter vendor invoices in bill.com as needed
• Maintain bill.com
• Place Orders for departments as needed
• Update inventory in PQS system for gift shop whenever New Inventory is received
• Re-order supplies for Employee coffee station
• On a monthly basis confirm all items on Bank Statements are accounted for in QB (Prep work for reconciliations)
• Prepare monthly Journal Entries for online gift shop sales and membership purchases
• Review financial reports and revenue/expense issues with Departments as needed
• Assist in annual audit, including preparation of workpapers and schedules
• Track and ensure substantiation of restricted donations
• Thorough and accurate completion of tasks assigned
• Other projects as assigned by the Director of Finance
• Maintain General Ledger-At Minimum to be reviewed weekly
• Daily Download of bank Transactions
• Request missing receipts on a daily basis once the downloaded transactions are reviewed and updated in QB.
• Match and update bank transactions into QB on a daily basis
• Enter deposits and expense transactions into QB
• Prepare deposit slips for checks received
• Prepare and mail letters for Donation Acknowledgements
• Prepare Journal Entries for Bi-Weekly payroll
• Prepare Gross Salaries on a Monthly-Basis for Unemployment Reporting
• Timely preparation of invoices for Group Visits
• Prepare invoices for Facility Rentals when needed
• Reach out to New Vendors for payment information and W-9
• Enter vendor invoices in bill.com as needed
• Maintain bill.com
• Place Orders for departments as needed
• Update inventory in PQS system for gift shop whenever New Inventory is received
• Re-order supplies for Employee coffee station
• On a monthly basis confirm all items on Bank Statements are accounted for in QB (Prep work for reconciliations)
• Prepare monthly Journal Entries for online gift shop sales and membership purchases
• Review financial reports and revenue/expense issues with Departments as needed
• Assist in annual audit, including preparation of workpapers and schedules
• Track and ensure substantiation of restricted donations
• Thorough and accurate completion of tasks assigned
• Other projects as assigned by the Director of Finance
Compensation: $55,000.00 - $72,000.00 per year
About Us
The DuSable Museum is proud of its diverse holdings that number more than 15,000 pieces and include paintings, sculpture, print works and historical memorabilia. Special exhibitions, workshops and lectures are featured to highlight works by particular artists, historical events or collections on loan from individuals or institutions.
MAKING GOOD HISTORY
In 1961, with a few dedicated colleagues and a dream, the artist/educator/writer/activist Margaret Taylor Burroughs established our nation’s first independent museum celebrating Black culture. The Ebony Museum of Negro History and Art was inaugurated that very year in the Burroughs’ home on Chicago’s iconic South Side. Burroughs was proud that the Museum was “the only one that grew out of the indigenous Black community.” At its 60th anniversary, the Museum—since named to honor Jean-Baptiste Pointe DuSable, the Haitian-born founder of Chicago—has welcomed millions of visitors to its home in Chicago’s historic Washington Park to experience its innovative and timely exhibitions and powerful and transformative educational programs, which together place the African American narrative firmly within the broader context of U.S. history. The DuSable is a convener; a point of connection; and a place where difficult conversations lead to reconciliation and renewal. And, as a beacon of strength and a refuge of reason, the Museum is a vital part of a socially equitable reconciliation of our nation’s historic divisions.
At this time of profound transformation, the DuSable is taking steps to solidify its position as a place where together, we can make good history. As part of this effort, it is focusing its outreach efforts on a sustainability campaign that will allow the Museum to imagine its next five years, while preparing it for its next sixty.
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