Administrative Support
Full Time • Tampa, FL
Replies within 24 hours
Administrative Support
FL-Tampa-Hillsborough Transit Authority-HART-
Contract: 3 months + Possible extandable
Pay Rate: $20.40hr
WORK ENVIRONMENT: cubicle, working to support the executive assistant team and the office with various matters.
PARKING: Parking garage available. Parking will be validated/covered
DRESS CODE: Business attire
CANDIDATE RESPONSIBILITIES:
Front Desk Support:
Serves as initial point of contact for the Front Desk of the Executive Offices at HART’s Ybor City location, answering the central telephone system and directing calls accordingly.
Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.
· Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments.
Administrative Assistant Support:
Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
Maintains and controls the department’s files, hard and electronic copies, and serves as file manager for the department.
Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
Schedules and confirms conferences, meetings, and appointments for the department.
· Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
May complete and monitor purchase requisitions, correspondence and internal request forms.
Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
Performs other duties as assigned.
FL-Tampa-Hillsborough Transit Authority-HART-
Contract: 3 months + Possible extandable
Pay Rate: $20.40hr
WORK ENVIRONMENT: cubicle, working to support the executive assistant team and the office with various matters.
PARKING: Parking garage available. Parking will be validated/covered
DRESS CODE: Business attire
CANDIDATE RESPONSIBILITIES:
Front Desk Support:
Serves as initial point of contact for the Front Desk of the Executive Offices at HART’s Ybor City location, answering the central telephone system and directing calls accordingly.
Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.
· Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments.
Administrative Assistant Support:
Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
Maintains and controls the department’s files, hard and electronic copies, and serves as file manager for the department.
Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
Schedules and confirms conferences, meetings, and appointments for the department.
· Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
May complete and monitor purchase requisitions, correspondence and internal request forms.
Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
Performs other duties as assigned.
Compensation: $20.00 per hour
About Us
We’re more than Software Company with a creative side. We’re a full-service creative studio with a serious technology background. We take a holistic view of sales and marketing, building digital brands that deliver real value to our client.
As a marketing agency, our innovative digital strategies grab and hold people’s attention, and produce the communication and organizing tools needed for success. With a mix optimized to the specific goals of each client and the character of their target customer demographics, we provide true integration across media platforms and channels.
Our Vision
Inteletech Global, Inc provides consulting services to assist clients with their ongoing demand for changing IT environments. The early 2000s were an exciting time for IT. Digital technology was transforming our lives, and with each innovation, it became clear that digital was the future.
We use our Global Delivery Model for the success of every engagement. Improve effectiveness and efficiency of IT application environments by adopting re-usable software platforms. Our onsite teams work directly with our clients to understand and analyze the current-state of problems and design specifically tailored conceptual solutions.
Our Vision
Inteletech Global, Inc provides consulting services to assist clients with their ongoing demand for changing IT environments. The early 2000s were an exciting time for IT. Digital technology was transforming our lives, and with each innovation, it became clear that digital was the future.
We use our Global Delivery Model for the success of every engagement. Improve effectiveness and efficiency of IT application environments by adopting re-usable software platforms. Our onsite teams work directly with our clients to understand and analyze the current-state of problems and design specifically tailored conceptual solutions.
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