Administrative Assistant - Casa Utopia Builders
Full Time • Casa Utopia Builders
Replies within 24 hours
Join the Team at Casa Utopia Builders – Where Vision Meets Execution
📍 Location: Campbell, CA (On-Site)
🕒 Schedule: Full-Time | Monday–Friday
🏗 Industry: Residential & Commercial Remodeling
💼 Experience: 2+ years in office or operations management preferred
⸻
Casa Utopia Builders is a design-forward construction firm delivering high-quality remodels throughout Colorado. With dozens of active projects and a fast-moving, detail-oriented team, we’re hiring a full-time Administrative / Office Manager to lead our front office operations and play a central role in our continued growth.
This position is ideal for someone who thrives in a busy environment, can think a few steps ahead, and enjoys creating clarity and order behind the scenes. You’ll be the go-to person for day-to-day coordination, accounting support, and helping the team operate at its best.
⸻
Key Responsibilities:
• Manage daily office operations and internal workflows
• Route incoming calls and extension lines; manage scheduling and client support
• Perform Accounts Payable/Receivable (AP/AR) using QuickBooks Online, including invoice tracking, payment processing, and reconciliation
• Maintain digital and physical files for projects, contracts, and permits
• Support project managers with documentation, permitting, and scheduling logistics
• Coordinate with vendors and assist with supply management and budget tracking
• Assist with onboarding and internal communication systems
⸻
What We’re Looking For:
• Strong multitasker who thrives in a dynamic, construction-focused environment
• Proficient in QuickBooks Online, Google Workspace, and CRM/project software
• Forward-thinking and resourceful, with the ability to anticipate needs and solve problems creatively
• Highly organized, reliable, and clear in both written and verbal communication
• A collaborative mindset with a strong sense of ownership and accountability
⸻
Why Work at Casa Utopia Builders?
• Play a key role in a growing company that values design, quality, and clear process
• Join a supportive, hardworking team with big vision and real impact
• Opportunity to take ownership, bring fresh ideas, and grow with the company
• Be part of a culture that values people, process, and excellence in execution
📍 Location: Campbell, CA (On-Site)
🕒 Schedule: Full-Time | Monday–Friday
🏗 Industry: Residential & Commercial Remodeling
💼 Experience: 2+ years in office or operations management preferred
⸻
Casa Utopia Builders is a design-forward construction firm delivering high-quality remodels throughout Colorado. With dozens of active projects and a fast-moving, detail-oriented team, we’re hiring a full-time Administrative / Office Manager to lead our front office operations and play a central role in our continued growth.
This position is ideal for someone who thrives in a busy environment, can think a few steps ahead, and enjoys creating clarity and order behind the scenes. You’ll be the go-to person for day-to-day coordination, accounting support, and helping the team operate at its best.
⸻
Key Responsibilities:
• Manage daily office operations and internal workflows
• Route incoming calls and extension lines; manage scheduling and client support
• Perform Accounts Payable/Receivable (AP/AR) using QuickBooks Online, including invoice tracking, payment processing, and reconciliation
• Maintain digital and physical files for projects, contracts, and permits
• Support project managers with documentation, permitting, and scheduling logistics
• Coordinate with vendors and assist with supply management and budget tracking
• Assist with onboarding and internal communication systems
⸻
What We’re Looking For:
• Strong multitasker who thrives in a dynamic, construction-focused environment
• Proficient in QuickBooks Online, Google Workspace, and CRM/project software
• Forward-thinking and resourceful, with the ability to anticipate needs and solve problems creatively
• Highly organized, reliable, and clear in both written and verbal communication
• A collaborative mindset with a strong sense of ownership and accountability
⸻
Why Work at Casa Utopia Builders?
• Play a key role in a growing company that values design, quality, and clear process
• Join a supportive, hardworking team with big vision and real impact
• Opportunity to take ownership, bring fresh ideas, and grow with the company
• Be part of a culture that values people, process, and excellence in execution
Compensation: $60,000.00 - $80,000.00 per year
Family-Owned and Operated General Contractor in Denver, CO
We are passionate about construction with a vision to expand our reach, mixed with years of industry experience to achieve that vision.
Building or remodeling a home is best described as a collaborative effort between a client and designer, representing a valuable investment within your home.
We understand that building something new takes dedication, expertise, and trust. All of which are qualities demonstrated through our all-in-one multi-level design and construction process.
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