Administrative Assistant Construction
Full Time • Paramount Lighting
Benefits:
- Paid time off
Paramount Lighting is seeking an Administrative Assistant to support construction professionals and ensure the smooth operation of projects.
1. Key responsibilities
- Administrative Support:
- Answer phones
- Manage and organize electronic filing systems
- Schedule meetings, manage calendars, and arrange deliveries.
- Prepare and edit correspondence, reports, and presentations.
- Manage office supplies and equipment.
- Project Documentation and Coordination:
- Track and manage project documents like contracts, submittals, RFIs, and change orders.
- Maintain organized electronic and paper filing systems for project documentation.
- Coordinate communication between project managers, subcontractors, and vendors.
- Assist with project closeout procedures.
- Financial and Accounting Support:
- Track and review invoices, submitting them for approval and payment.
- Assist with vendor approval and setup for payment processing (e.g., insurance, tax information).
- Assist with bookkeeping and budgeting.
- Other Duties:
- Support project managers and other team members with various administrative tasks.
- May involve assisting with permit applications and compliance checks.
2. Essential skills
- Communication Skills: Excellent written and verbal communication skills for clear and effective interaction with clients, colleagues, and external parties.
- Organizational Skills: Strong organizational skills to manage multiple tasks, prioritize workload, maintain detailed records, and manage filing systems efficiently.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with QuickBooks Desktop
- Attention to Detail: Ensuring accuracy in documentation, scheduling, and data entry.
- Time Management: Ability to manage time effectively, meet deadlines, and work in a fast-paced environment.
- Problem-Solving Skills: The ability to identify issues, analyze situations, and propose effective solutions, especially when dealing with changes in priorities and timelines.
- Interpersonal Skills: Building positive relationships with clients, co-workers, and other stakeholders.
- Resourcefulness & Independence: Working proactively and confidently to solve problems and complete tasks without constant supervision.
3. Qualifications
- Experience in administrative support roles is preferred, with 2-3 years being ideal, especially in a construction office setting.
- Familiarity with construction industry terminology and processes is helpful.
Office located in Willowbrook Saten Island 10314
Salary commensurate with experience.
Hours 9-5 Monday Thru Friday
Salary commensurate with experience.
Hours 9-5 Monday Thru Friday
Compensation: $20.00 - $30.00 per hour
At Learn & Discover Playschool we believe in the value and uniqueness of each child and family we serve. Our center experience is designed to promote each child’s own individual social, emotional, physical and cognitive development. As caregivers and educators, our mission is to provide a safe and developmentally appropriate learning environment, which fosters a child’s natural instinct to explore, discover, create and become a lifelong learner.
We believe that in the right environment a child’s natural curiosity and creativity leads to endless opportunities to grow in knowledge and develop a love of learning. We provide that environment at Learn & Discover Playschool by making it a safe and nurturing place where every child will be encouraged to build, splash, dash, pretend and create their way to exciting discoveries about the world around them. We allow children to join the Learn & Discover Family from birth and to stay with us throughout their preschool years. Each day with us will be a chance for your child to grow socially, cognitively, emotionally, and physically. As early as infancy, children will be provided with learning opportunities adapted to fit his or her age, developmental stage, and learning style. Full-day, year-round care and all-day preschool in one location makes it possible for us to provide the care and education that will help them become happy, healthy lifelong learners.
We believe that in the right environment a child’s natural curiosity and creativity leads to endless opportunities to grow in knowledge and develop a love of learning. We provide that environment at Learn & Discover Playschool by making it a safe and nurturing place where every child will be encouraged to build, splash, dash, pretend and create their way to exciting discoveries about the world around them. We allow children to join the Learn & Discover Family from birth and to stay with us throughout their preschool years. Each day with us will be a chance for your child to grow socially, cognitively, emotionally, and physically. As early as infancy, children will be provided with learning opportunities adapted to fit his or her age, developmental stage, and learning style. Full-day, year-round care and all-day preschool in one location makes it possible for us to provide the care and education that will help them become happy, healthy lifelong learners.
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