JOB DESCRIPTION
Leading Boston real estate tech platform is seeking a Administrative Assistant. Candidates should not only be able to work independently, but also thrive in a team environment with a team-player attitude. Looking for candidates who are effective at multi-tasking in a fast-paced & professional work environment. Position will perform a variety of administrative, marketing & related duties and will report directly to Upper Management. Opportunities for higher advancement from this position are also available to the right candidate.
RESPONSIBILITIES
This candidate would make sure the executives stay focused on revenue, growth, and key decision-making while handling most of the day to day operations. This would include managing and optimizing calendars, prioritizing meetings that drive deals, agent performance, and business expansion. They control communication flow—screening emails, responding where appropriate, and escalating only what requires executive attention.
The role is highly proactive—anticipating needs, preparing data (market insights, listing performance, pipeline updates), and ensuring the executive walks into every meeting fully prepared and positioned to win.
They also help enforce structure across the organization by:
- Keeping teams accountable
- Ensuring systems in place are high functioning, working with the tech team to implement changes or new tech additions
- Supporting execution of new initiatives, training, and process changes
- Assist with administration of all regulatory compliance tracking and correspondence
- Prepare Purchase Orders, actively negotiate pricing and place orders with vendors
- Assist in handling marketing inquiries and drafting presentations and agreements accordingly
- Assist EVP with operational efficiencies
QUALIFICATIONS
- Excellent organizational and project management skills with the ability to prioritize multiple responsibilities
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook (Adobe Creative Suite is a plus)
- Ability to handle confidential and time-sensitive information with discretion and sound judgment
- Open and adaptable to new technologies, including social media and recruitment marketing tools
- Exceptional attention to detail, initiative, and follow-through
- Strong written and verbal communication skills
- High level of autonomy and resourcefulness with a proactive problem-solving mindset
- Ability to work effectively under deadlines and interact with all levels of the organization
- Willingness to take full ownership of responsibilities
- Strong character, professionalism, and ethical standards
- Familiarity with real estate concepts is a plus - real estate license preferred or willingness to obtain one
- Valid driver’s license required
At its core, the Administrative Assistant is responsible for eliminating inefficiencies, tightening operations, and increasing speed, allowing the executives and the company to operate at the highest level possible.
If you're enthusiastic about organization, communication, and being a reliable part of a professional team, we’d love to hear from you. Submit your resume and a brief cover letter outlining your interest in the role and any relevant experience.
This is an excellent opportunity for someone looking to grow their administrative or HR career in a vibrant real estate office environment with a supportive team.
