The Goddard School® located in South Chandler, AZ is looking for a motivated, detail-oriented, self-starter for an Administrative Assistant position at our School. The Administrative Assistant will assist in supporting the daily operations of the school, ensuring the highest standards of education and care. This role involves supporting the Owner & Director(s) in administrative duties, maintaining compliance with licensing and quality assurance requirements and fostering positive relationships with parents and the community.
Nurture your growth. Empower your success. Join our welcoming community, where you can grow and make a real difference in children’s lives every day. If you’re passionate about education and children, and ready to advance your career, we’d love to hear from you!
Administrative Assistant Key Responsibilities:
- Administrative Support:
- Answer the phone and speak professionally to families and prospective families
- Have knowledge in the school program and enrollment process to be able to educate prospective families that call/stop in and schedule tours whenever possible
- Handle administrative tasks such as scheduling, record-keeping, filing, and reporting
- Ensure files maintain compliance with state childcare licensing regulations and The Goddard School’s standards.
- Manages inventory & completes school orders for needed food and supplies
- Tracks and completes weekly lunch orders to ensure accurate ordering and eliminating waste/saving expense
- Creates monthly snack menus and reviews with owner alongside the monthly lunch menu to ensure variety, safety, and nutritional balance
- Enters monthly menus into our Parent Communication App and makes changes as needed
- Opens and closes efficiently and effectively and to The Goddard School and Growth Togethers’ standards
- Responsible for data entry into our Family Management System (child files, staff files, training, etc.)
- Supports on the onboarding of new staff by creating onboarding binders, ensuring all needed paperwork is completed, running background checks and the bio wall, teacher boards, website, and FMS areup to date with new staff
- Updates punches daily in ADP to ensure accurate time and attendance and payroll
- Family and Community Engagement:
- Engages with staff and families; builds strong rapport & professional relationships
- Attends and promotes School & Community Events and is flexible with their schedule and tasks to support the school as needed
- Creates a monthly social media plan (Facebook and Instagram posts and stories, TikTok) to showcase the learning and fun that take place in the school. Ensures posts happen each day that they are planned and that they illustrate the brand, quality, and personality of the school.
- Updates and maintains the school website and google page
- Health and Safety:
- Ensure a safe and healthy environment for children, staff, and visitors
- Tracks & assists in conducting regular safety drills and ensures emergency preparedness
- Assists in ensuring maintenance, cleanliness and care of the facility and school equipment
- Responsible for the quality execution and maintenance of all Health & Safety forms and logs including but not limited to; Incident and Observation Reports, Child Illness Log, Staff Illness Log, Incident Report Log, etc.
What We Offer:
- Competitive pay based on experience
- Comprehensive benefits include health, dental, and vision insurance, and paid time off (PTO)
- A front-row seat to experience running a business with the owner on site
- Continued focus on your professional development
- A positive and supportive workplace culture and environment
Qualifications:
- Associates of Arts or Science Degree in Early Childhood Education, Child Development, Education, or a related field
- Excellent communication and interpersonal skills.
- Organized and ability to multitask, resolves challenges, and has a great attitude
- Demonstrate highly effective organizational, time management, and multitasking skills
- Have a genuine love for children
- Be open to feedback and have a strong desire and initiative to learn and grow.
This Is Your Moment
The joy of childhood comes from those bright sparks of discovery -- moments that delight and surprise us. Your career at The Goddard School can be just as exciting. For more than 35 years, Goddard Schools have put each teacher at the heart of everything we do because teachers put each student at the heart of everything they do. The Goddard School trusts, empowers, and honors its exceptional educators. Develop your teaching skills in a vibrant and nurturing environment and make a difference in children's lives every day.
Each Goddard School location is privately owned and operated by Goddard Franchisor LLC franchisees. The Goddard School franchise owner(s) are the employers at each school, and the franchise owner(s) set their own wage and benefit programs, which vary by location.
