American Medical and Trade Institute
Program Operations Coordinator
Part Time • Passaic, New Jersey
Program Operations Coordinator (Part-Time, 20 Hours+/Week)
American Medical and Trade Institute (AMTI)
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.
This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.
Key Responsibilities
School Program Coordination
- Serve as the primary point of contact for AMTI instructors across multiple high school locations
- Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
- Communicate professionally with principals, administrators, and school staff
- Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
Operational & Administrative Support
- Maintain all program records, rosters, and compliance-related documentation
- Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
- Prepare weekly program summaries and help manage the operational flow of programs
- Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
Accountability & Leadership
- Hold instructors accountable for deadlines and program expectations
- Identify issues early and escalate to leadership as needed
- Represent AMTI professionally in all communications
Ideal Background
We strongly encourage candidates with experience in:
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Principal’s Office Administration
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Assistant to a Principal or Vice Principal
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School Main Office Support
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Guidance Office Coordination
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District Program Support / Student Services
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CTE or vocational program administration
Your familiarity with K–12 workflows is a major advantage in this role.
Required Qualifications
- Strong communication skills and confidence in interacting with school administrators
- Highly organized with excellent follow-through
- Experience coordinating staff, programs, or operations across multiple locations
- Ability to work independently, prioritize tasks, and meet deadlines
- Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms
Preferred Qualifications
- Experience in Allied Health, CTE, or school-based program support
- Bilingual (English/Spanish)
- Familiarity with compliance documentation and high-school administrative processes
Schedule & Compensation
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Part-Time, 20 Hours+/Week with flexible scheduling
- Primarily remote with occasional school visits
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Competitive hourly rate based on experience
Who Thrives in This Role
You’ll be successful here if you:
- Stay organized in fast-paced, multi-site environments
- Are assertive and professional when following up with instructors
- Communicate clearly with school administrators
- Enjoy supporting programs that impact students directly
Compensation: $35.00 - $50.00 per hour
American Medical and Trade Institute (AMTI), established in 2017, is dedicated to providing high-quality, career-focused education that empowers students to succeed in today’s competitive job market. We specialize in nationally recognized certification programs in healthcare, public safety, skilled trades, and professional development—serving both high school students and adult learners. Our mission is to equip every student with the knowledge, hands-on skills, and industry credentials needed to excel in high-demand careers, while fostering a culture of excellence, integrity, and continuous growth. Through strong partnerships, experienced instructors, and real-world training, AMTI bridges the gap between education and employment, giving graduates a head start toward a successful future.
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