Real Estate In-House Facility Manager
Full Time • 2700 Grand Ave
Benefits:
- Bonus based on performance
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Training & development
- Vision insurance
1) Building Operations & Systems Management
- Oversee daily operation and maintenance of building systems: HVAC, plumbing, electrical, boilers, elevators, life-safety/fire systems, building envelope, roofing, and lighting.
- Ensure building systems are maintained per manufacturer and code standards.
- Conduct regular inspections of mechanical rooms, roof/envelope, common areas, and exterior grounds/loading/service areas.
- Maintain building logs, service records, and equipment histories.
- Provide ongoing assessment of equipment condition and risk exposure.
2) Preventive Maintenance Program (PM)
- Build, maintain, and enforce PM schedules for major equipment systems and common area/residential/commercial infrastructure.
- Implement seasonal readiness plans
- Reduce reactive work orders through high PM compliance.
- Maintain asset inventory and replacement cycles.
3) Leadership of In-House Maintenance Team
- Manage assignment of labor, service response, and workflow scheduling.
- Train and coach staff on technical standards, customer service, safety, and documentation requirements.
- Track performance, overtime, attendance, work quality, and response times.
- Ensure work orders are completed accurately with proper notes and documentation.
- Lead weekly operations meetings to review priorities and issues.
4) Vendor and Contractor Management
- Source, bid, and manage vendors.
- Ensure vendor compliance (licensing, COIs, W-9s) and safe work practices.
- Monitor performance, enforce scope, and track service-level compliance.
- Review invoices for scope accuracy and prevent unauthorized charges.
- Maintain preferred vendor list and service contracts.
5) Work Order Management & Service Standards
- Ensure prompt response and completion of resident and commercial service requests.
- Define and enforce response standards (e.g., emergency within 1 hour; standard within 24 hours).
- Track recurring issues and drive root-cause corrections.
- Reduce escalations through proactive communication and coordination with PM and tenants.
6) Compliance, Safety & Risk Management
- Maintain compliance with local building codes, fire/life safety requirements, OSHA standards, and insurance loss-control recommendations.
- Coordinate and manage inspections.
- Track violations/citations and ensure closure within established timeframes.
- Maintain and update emergency plans and safety protocols.
- Document incidents and coordinate remediation and insurance follow-up.
7) Budgeting, Cost Control & Purchasing
- Manage building repairs/maintenance budgets and spending targets.
- Forecast quarterly and annual maintenance needs and capital replacements.
- Approve/review purchase orders, invoices, and vendor costs.
- Reduce emergency repairs through planning and PM execution.
- Identify savings through vendor negotiation and program improvement.
8) Reporting & Documentation
- Provide monthly reporting (work order stats, major repairs/equipment issues, compliance updates, vendor performance, budget performance, upcoming needs).
- Maintain documentation for audits, insurance, inspections, and compliance.
Compensation: $75,000.00 - $85,000.00 per year
About Us
OUR CORE
AVGI is a real estate investment firm that purchases opportunistic assets in New York as well as secondary and tertiary markets throughout the United States.
DIVERSIFICATION
The firm currently has over $300 million of real estate holdings across 6 markets – Long Island, New York City, Houston, Little Rock, St. Louis, and Binghamton.
Low Volatility & Low Correlation
AVGI acquires physical assets that produce strong in-place income with the opportunity to optimize the property’s physical and financial condition. This strategy allows us to minimize risk and maximize upside.
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