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Office Assistant TALLAHASSEE

Office Assistant

Full Time • TALLAHASSEE
Replies within 24 hours
Benefits:
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Office Administrative Assistant
Gem Mazda of Tallahassee

Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Accounting Office. This position supports a variety of responsibilities including but not limited to accounting, inventory, and administrative functions and requires the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Include, but are not limited to:

Accounting & Financial Duties

·         Send monthly Accounts Receivable statements

·         Obtain and maintain W-9 forms

·         Prepare and process end-of-year 1099s

·         Post internal repair orders and parts invoices

Vehicle & OEM Processing

·         Input OEM vehicle inventory and used vehicle purchases

·         Submit OEM incentives

·         Handle Vehicle Deal Paperwork

·         Process product cancellations

·         Handle trade vehicle payoffs

·         Process trade titles

·         Process wholesale titles

·         Process Courtesy Loaner Vehicles

Miscellaneous

·         Filing

·         Backup to tag work

·         Run errands as needed

Qualifications & Skills

·         Strong organizational and time-management skills

·         High attention to detail and accuracy

·         Ability to multitask and prioritize responsibilities

·         Professional and effective communication skills with customers, vendors, and employees

·         Basic accounting knowledge and office experience preferred

·         Proficiency with computer systems and data entry

·         Proficiency with Microsoft Word and Excel

Working Hours

·         Monday through Friday, 8:30 AM – 5:30 PM

 

Benefits

·         CHP and BCBS Health Insurance (Employer Contribution)

·         Guardian Dental and Vision Insurance

·         Employer-paid Life Insurance

·         Voluntary Life Insurance options

·         Employee discounts on vehicle purchases

·         Employee discounts on service and parts

·         Paid training

·         Paid holidays

·         Paid vacation

·         Paid personal time

Requirements

·         Valid driver’s license

·         Background check

·         Steady work ethic, with a minimum of two consecutive years in a similar role

·         Dealership experience a plus

·         Microsoft Word and Excel proficiency

Income

·         Range $35,000 to $41,600. Based upon experience and job performance

Compensation: $35,000.00 - $41,600.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.