Office Manager/Controller

Ubicación

Newark

Tipo

Full Time

Benefits:
  • Veteran-operated
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Free uniforms
  • Health insurance
  • Profit sharing
Office Manager / Controller
Reports To: General Manager

Location: Newark (Ironbound), NJ

Company: Paul Davis Restoration of East Essex County, NJ


Position Summary
The Office Manager / Controller is the financial and operational backbone of Paul Davis Restoration of East Essex County. This role owns job costing accuracy, accounting integrity, payroll processing, subcontractor compliance, and office oversight.
 
 This position requires a high level of accountability, exceptional attention to detail, and strong organizational skills.  
 
 You will work directly with General Manager and play a pivotal role in ensuring profitability, operational efficiency, and brand excellence.


Core Responsibilities

Financial & Job Cost Leadership
• Manage all phases of job costing in RMS and QuickBooks

• Ensure accurate WIP reporting, AR/AP management, and margin tracking

• Maintain all accounting and financial records in coordination with CPA

• Process payroll and manage timesheet entry

• Monitor job profitability and identify discrepancies


Operational Oversight
• Manage daily office operations when the General Manager is unavailable

• Maintain subcontractor compliance (COIs, Workers Comp, Safety Certificates)

• Improve systems, processes, and workflow efficiency

• Support insurance billing documentation and carrier requirements


Communication & Brand Representation
• Build professional rapport with carriers, adjusters, vendors, subcontractors, and customers

• Communicate with empathy and urgency during stressful client situations

• Represent the Paul Davis brand with professionalism and integrity


Performance Expectations & Key Performance Indicators (KPIs)

Financial Accuracy & Control
• 98%+ job costing accuracy

• Monthly financial reports delivered by the 4th business day

• Zero missed payroll cycles

• AR aging maintained within company targets

• 100% current subcontractor compliance documentation


Profitability & Margin Oversight
• Jobs closed within 5 business days of completion

• Weekly margin variance review

• Cost overruns reported within 48 hours

• Accurate monthly WIP reporting


Operational Excellence
• Accurate and timely payroll processing

• Compliance documents updated prior to expiration

• Minimum one documented process improvement per quarter

• Complete and accurate insurance billing submissions


90-Day Success Benchmarks
First 30 Days: RMS training completed, understand job lifecycle, process payroll independently

60 Days: Manage job costing independently, deliver financial reporting, monitor AR/AP proactively

90 Days: Operate office independently when GM unavailable, produce accurate monthly financial package, protect job margins proactively


Qualifications
• Strong understanding of accounting fundamentals (debits and credits required)

• Proficient in QuickBooks (RMS preferred)

• Highly organized with strong attention to detail

• Able to perform in fast-paced, high-pressure environments

• Strong professional communication skills

• Self-starter with leadership mentality


Compensation & Benefits
• Base Salary: $45,000 – $70,000 based on experience. Profit sharing based on performance

• Profit sharing based on performance

• Leadership development opportunities

• Monthly cross-training

• Paid training

• Health, dental, and vision insurance

• Strong team culture


Company Values
Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.


 We proudly hire Veterans and are an Equal Opportunity Employer.


 
 
Compensación: $50,000.00 - $70,000.00 per year

Página Web de la Compañía: pauldavis.com

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