Multifamily Accounts Payable Specialist
Full Time • Irvine
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunity for advancement
- Training & development
- Vision insurance
About Us
ARC Multifamily Group is a growing multifamily real estate investment and property management company committed to operational excellence and community enrichment. We manage a diverse portfolio of apartment communities across the Southeast and are looking for talented professionals to join our dynamic team.
Position Summary
We are seeking a detail-oriented and organized Multifamily Accounts Payable Specialist to join our accounting team. This role will be responsible for processing invoices, managing vendor relationships, and ensuring timely and accurate payment of property-level and corporate expenses. The ideal candidate has experience in multifamily or real estate accounting, thrives in a fast-paced environment, and demonstrates strong attention to detail and process accuracy.
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
- 3–5 years of accounts payable experience, preferably in multifamily, real estate, or property management
- Experience with property management/accounting software (e.g., Yardi, RealPage, AppFolio, or similar)
- Proficiency in Microsoft Excel and general accounting systems
- Strong understanding of accounts payable processes, invoice coding, and expense allocation
- Excellent organizational skills with strong attention to detail and accuracy
- Ability to manage high invoice volume and meet payment deadlines
- Strong communication and interpersonal skills to interact with vendors and internal teams
- Knowledge of 1099 processing and vendor compliance requirements is a plus
Key Responsibilities:
Invoice Processing:
- Review, code, and process vendor invoices for multiple properties and corporate entities
- Ensure proper approvals and accurate GL coding in accordance with company policies
Vendor Management:
- Maintain vendor records, including W-9 documentation and compliance requirements
- Respond to vendor inquiries and resolve billing discrepancies in a timely manner
Payment Processing:
- Prepare and process check runs, ACH, and wire payments while ensuring adherence to payment schedules
- Monitor accounts to ensure timely payments and identify opportunities for discounts
Reconciliations:
- Reconcile vendor statements and investigate discrepancies
- Assist with month-end close by ensuring all invoices are recorded in the appropriate period
Expense Allocation & Property Support:
- Allocate shared expenses across properties accurately
- Partner with property management teams to clarify invoice details and ensure accurate expense tracking
Compliance & Controls:
- Maintain strong internal controls and AP procedures to safeguard company assets
- Support 1099 preparation and year-end reporting requirements
Process Improvement:
- Identify opportunities to improve AP workflows, automation, and efficiency
- Assist with system implementations or enhancements related to AP processes
Compensation: $55,000.00 - $75,000.00 per year
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