Benefits:
- Dental insurance
- Health insurance
We're hiring!
The Temporary HR Administrative Assistant (3-month contract) will support the Human Resources team by organizing, sorting, and maintaining employee records to ensure files are accurate, organized, and audit-ready. In addition, the position will support the front desk operations, including greeting visitors and answering phone calls, to ensure coverage and continuity of reception services.
JOB RESPONSIBILITIES
- Organize, sort, and maintain employee records in both paper and digital formats to ensure accurate and up-to-date files.
- Scan, digitize, and properly label HR documents for easy access and retrieval.
- Support the registration of temporary employees in the HRIS system and ensure information is properly recorded.
- Assist with onboarding documentation and serve as backup support when coordinating with recruitment agencies.
- Provide general administrative support to the HR team, including reports, records management, and coordination of HR activities.
- Handle sensitive employee information with strict confidentiality and discretion.
- Provide backup support to the Receptionist by greeting visitors, maintaining visitor logs, answering and directing incoming calls, and coordinating courier pick-ups, mail distribution, and deliveries.
- Support the smooth day-to-day operations of the front office when required.
- Assist with other tasks, projects, and administrative duties as assigned.
JOB REQUIREMENTS
- 1–2 years of administrative and/or HR experience, with additional experience in reception or front desk roles.
- Previous experience in an office environment preferred
- Familiarity with Dayforce is an asset
- Basic knowledge of HR practices and document handling
- Strong attention to detail and excellent organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to manage confidential information with professionalism
- Strong communication skills and a collaborative mindset
Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process. The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties outlined in this job description may not be all-inclusive, and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.
Vacancy Status: This posting represents an existing vacancy, and we are actively recruiting to fill this position.
Vacancy Status: This posting represents an existing vacancy, and we are actively recruiting to fill this position.
Compensation: $19.00 - $23.00 per hour
Apollo Health And Beauty Care
As a leader in its industry, Apollo has been recognized as one of Canada’s 50 Best Managed Companies 12 years in a row, proudly employing over 600 people in the community. For 22 years, Apollo empowered hundreds of retailers of all sizes, thousands of suppliers and millions of consumers worldwide by providing deluxe skin care, hair care and countless luxurious bath and body products. We are a true Canadian success story with formidable market penetration and distribution in North Americas, Europe, and Asia.
Apollo Health and Beauty Care recognizes hard-work and rewards merits. We encourage team work and provide top-notch training for all our employees. It has been Apollo’s goal to differentiate itself by providing an innovative and dynamic company culture and we are currently hiring a strong talent to support our ever-growing business.
Company Website: www.apollocorp.com
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