Office Manager (Payroll, HR & Administrative Operations) — NEXO Técnico Corp. San Juan, PR | Face-to-face | Full Time (Monday to Friday from 7:00 AM to 3:30 PM)
NEXO Técnico is a specialized structural engineering and construction firm with more than 18 years serving pharmaceutical, commercial, and government clients in Puerto Rico. We are growing and we are looking for the person who will become the administrative center of gravity of our operation.
This is not a receptionist or basic assistant job. If you're looking for a quiet position to answer phones and organize schedules, this role is going to overwhelm you. We are looking for an "Administrative Integrator" who can run payroll (ADP), understand basic accounting (QuickBooks), handle HR compliance, and tame the daily chaos of a high-performing construction company.
The role: We are looking for an Office Manager who takes ownership of the office, the administrative processes and the operational rhythm of the team. This person will be responsible for making the office work... period. From the professional image of the space to the coordination of payroll, onboarding of new personnel, and liaison with our external accounting and legal team.
We are not looking for someone who is waiting for instructions. We are looking for someone who will identify what is missing, scale it to the right level, and execute it.
Main responsibilities
- Payroll coordination with remote accounting team and ADP.
- Onboarding and offboarding of personnel (files, orientation, documentation).
- Office management: image, supplies, physical and digital archive.
- Liaison with external accounting and legal firms.
- HR compliance support (documentation, files, policies).
- Administrative coordination of the support team (accounting, assistants).
- Staff benefits and insurance management.
What we are looking for
- Minimum experience of 3 years in an administrative role with payroll and/or HR responsibility.
- Experience with ADP or equivalent payroll system (preferred).
- Impeccable organization.
- Ability to manage multiple priorities without losing detail.
- Professional communication in Spanish and English.
- Mastery of digital tools (Google Workspace, Excel).
- Ownership attitude: "if it fell, I pick it up... I don't wait for them to tell me."
Onlyapply if: You have real and verifiable experience processing payroll (preferably at ADP), you understand the Onboarding/Offboarding cycle of employees in Puerto Rico, and you are not afraid of technology or working under pressure.
Plus (not required): Experience in construction or engineering companies. Familiarity with labor compliance processes in PR. Experience with QuickBooks or accounting systems.
Compensation:
- Competitive salary based on experience ($35,000 to $52,000 annually).
- Medical Plan: Reimbursement up to $200 on bill.
- Real opportunity for growth: this position has a documented path to roles of greater administrative responsibility based on demonstrated performance.
Location: Face-to-face in San Juan, PR. This position requires presence in the office. It is not remote.
How to Apply (Please read carefully): To optimize our time and yours, we do not accept submitted resumes that are not accompanied by our initial evaluation at the following link: https://forms.gle/6p5S8et41zWVfCvA6.
Note: Only candidates who complete this form will be evaluated by our management.
Who is Nexo Técnico?
We are your expert ally for property and infrastructure solutions. We collaborate to diagnose and solve complex structural, foundation, and geotechnical challenges, protecting investments with cutting-edge engineering and specialized construction. Our philosophy is simple: "When others say it can't be done, we find a way." We pride ourselves on a history of ZERO FAILURES.
What We Do (Our Expertise):
We provide comprehensive engineering and construction solutions, specializing in:
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Diagnostic Engineering & Technical Consulting: Forensic analysis, root cause evaluation, and detailed inspections.
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Foundation Engineering & Construction: Helical piles (Certified Ram Jack® Installers), micropiles, underpinning, and soil stabilization/grouting.
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Structural Rehabilitation & Strengthening: Advanced concrete repair, carbon fiber (FRP), and post-tensioning.
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Slope Stabilization & Geotechnics: Soil anchors, rockfall protection, and retaining wall repairs.
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Infrastructure Construction: Bridges, marine structures, and specialized waterproofing.
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Solar Energy Solutions: Consulting and installation for ground-mounted foundations.
Our Mission:
To solve structural and foundation problems with drive and common sense. We deliver solutions that work and last.
Our Vision:
To be the best in Puerto Rico and the Caribbean. A team proud of doing things right.
Our Values (The Nexo DNA):
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Safety First (Cuidando lo Nuestro): We protect our people, the community, and our environment. Safety is non-negotiable.
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Shining Always (Quality): We do great work with quality in every detail. Our work is our pride.
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Giving Our All ("Echando el Resto"): We collaborate with passion and total commitment to our clients and colleagues.
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Always Moving Forward: Challenges are opportunities to grow, learn, and get stronger. We never give up.
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Together We Are More: Team spirit and collaboration drive our shared success.
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True Professionals: We act with the integrity and professionalism that define us as leaders.
