Executive Assistant
Full Time • Pine Brook
Benefits:
- Bonus based on performance
- Competitive salary
- Opportunity for advancement
- Training & development
Position Overview
We are seeking a highly organized, proactive in-office Executive Assistant to provide comprehensive support to the President and Event Planner in a fast-paced, dynamic environment. This role requires remaining accessible outside of standard business hours, exceptional multitasking abilities, and sound judgement. The ideal candidate thrives under pressure, anticipates needs before they arise, and operates with a high level of professionalism and confidentiality.
Key Responsibilities
Executive Support
- Manage calendars, scheduling, and prioritization for the President and Event Planner
- Coordinate internal and external meetings, including logistics, agendas, and follow-ups
- Handle confidential communications, correspondence, and document preparation
- Serve as a gatekeeper, managing access and ensuring time is used efficiently
Event & Project Coordination
- Distribute event tickets to clients and customers in a timely and professional manner
- Serve as a support to the Strategic Initiatives & Operations Manager to communicate directly with clients regarding event details and confirmations when needed
- Serve as a support to the Strategic Initiatives & Operations Manager to coordinate with venue and suite management teams to arrange food, beverages, and hospitality services when needed
- Serve as a support to the Strategic Initiatives & Operations Manager to ensure all event-related logistics (tickets, guest lists, catering, special requests) are accurately managed when needed
- Serve as a support to the Strategic Initiatives & Operations Manager Serve as a point of contact for client inquiries related to events when needed
- Serve as a support to the Strategic Initiatives & Operations Manager support light event planning logistics while ensuring a seamless customer experience
- Maintain organized records of event communications, ticket distribution, and vendor coordination
- Remain accessible outside of standard business hours for urgent matters
- Demonstrate flexibility and adaptability in a constantly changing environment
Operational & Administrative Support
- Organize travel arrangements, itineraries, and expense reporting
- Prepare reports, presentations, and briefing materials
- Manage office operations and assist with workflow optimization
- Coordinate cross-functional communication between departments
Qualifications
- 1 to 3+ years of experience supporting senior executives in a fast-paced environment
- Experience in event planning, hospitality, or high-demand industries is a strong plus
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism when handling sensitive information
- Ability of multitask, prioritize, and remain calm under pressure
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
Compensation: $65,000.00 per year
About Us
Protection Technologies
Protection Technologies, LLC. is a leading provider of advanced security solutions for multi-family, government, commercial, industrial, and critical infrastructure clients. We offer cutting-edge products including mobile CCTV trailers with outdoor motion sensors for perimeter security, true day/night IP/analog cameras for clear surveillance, and high-security intrusion sensors for both indoor and hazardous environments.
Our solutions provide real-time alerts, exceptional video quality, and robust protection against unauthorized access, ensuring peace of mind for every site.
Protection Technologies, LLC. is a leading provider of advanced security solutions for multi-family, government, commercial, industrial, and critical infrastructure clients. We offer cutting-edge products including mobile CCTV trailers with outdoor motion sensors for perimeter security, true day/night IP/analog cameras for clear surveillance, and high-security intrusion sensors for both indoor and hazardous environments.
Our solutions provide real-time alerts, exceptional video quality, and robust protection against unauthorized access, ensuring peace of mind for every site.
Our Mission
We Aim to Secure a Better World
Our mission is to provide unparalleled security solutions, ensuring peace of mind and assurance of protection to our clients, their customers, and the public. We deliver a higher standard of security services by deploying the latest innovations. We forge lasting partnerships and enrich the experiences of those engaged in business with us. Together, we uphold professionalism, innovation, and integrity, enriching communities and setting new benchmarks in the realm of technology and security.
We Aim to Secure a Better World
Our mission is to provide unparalleled security solutions, ensuring peace of mind and assurance of protection to our clients, their customers, and the public. We deliver a higher standard of security services by deploying the latest innovations. We forge lasting partnerships and enrich the experiences of those engaged in business with us. Together, we uphold professionalism, innovation, and integrity, enriching communities and setting new benchmarks in the realm of technology and security.
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