Accounts Payable Specialist
Location
Waukesha
Type
Full Time
Responsive recruiter
Benefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Employee discounts
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
You notice the details other people miss. We need that.
At Paul Davis Restoration, our teams move quickly, responding to property damage, rebuilding homes and businesses, and helping customers recover after unexpected events. Behind every project is an accounting team making sure the financial details are accurate, organized, and moving just as efficiently.
We're looking for an Accounts Payable Specialist who enjoys bringing order to the details, solving discrepancies, and making sure vendors and subcontractors are paid accurately and on time.
This isn't a role where you'll simply enter invoices all day. You'll work across multiple projects, communicate with vendors and internal teams, reconcile accounts, and help ensure job costs are recorded correctly.
If you're the person who sees something that doesn't add up and has to figure out why—you may be exactly who we're looking for.
What You'll Do
- Process and reconcile vendor and subcontractor invoices
- Review invoices for accurate coding, documentation, and approvals
- Prepare weekly vendor and subcontractor payments
- Research and resolve invoice and payment discrepancies
- Reconcile corporate credit cards and accounts payable accounts
- Obtain receipts and accurately code company credit card transactions
- Support vendor and subcontractor setup and documentation
- Review certificates of insurance and required subcontractor documentation prior to payment
- Allocate temporary labor and project-related expenses to the correct jobs
- Prepare journal entries for internal cost allocations and project expenses
- Review invoices and payments during the job closing process
- Communicate with vendors, subcontractors, and internal teams to resolve account questions
- Maintain accurate and organized accounts payable records
- Support process improvements and accounting department initiatives
What Will Make You Successful
You're organized, detail-oriented, and comfortable managing multiple priorities. You don't ignore discrepancies—you investigate them. You communicate professionally, follow through, and understand that accuracy matters.
We're looking for someone with:
- 3–5 years of accounts payable or related accounting experience preferred
- Working knowledge of accounting and bookkeeping principles
- Experience processing invoices and reconciling accounts
- Strong attention to detail and accuracy
- The ability to research discrepancies and follow issues through resolution
- Strong organizational and time management skills
- Confidence learning accounting software and technology platforms
- Proficiency in Microsoft Office, including Excel and Outlook
- Experience in construction, restoration, or job cost accounting is a plus—but not required
An Associate degree in Accounting, Finance, Business, or a related field is preferred; equivalent relevant experience will also be considered.
Why Paul Davis?
Paul Davis Restoration is a fast-growing organization where the work behind the scenes directly supports our ability to serve customers and communities when they need us most.
You'll join a team that values accountability, urgency, collaboration, and continuous improvement. We work hard, move quickly, and aren't afraid to improve the way things have always been done.
If you're looking for an accounts payable role where your attention to detail and problem-solving skills will genuinely matter, we'd like to meet you.
Apply today and help keep the details behind our projects moving forward.
Paul Davis Restoration does not discriminate on any unlawful basis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.
Compensation: $50,000.00 - $75,000.00 per year
Paul Davis Restoration of Southeast WI & Northern IL
Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.
We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.
Our Vision:
To Provide Extraordinary Care While Serving People In Their Time Of Need.
Our Values:
Deliver What You Promise
Respect The Individual
Have Pride In What You Do
Practice Continuous Improvement
Our Mission:
To provide opportunities for great people to deliver Best in Class results
Company Website: pauldavis.com
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