Litigation Scheduling Assistant 

• Coordinate and schedule hearings, depositions, mediations, arbitrations, and other litigation events.
• Communicate with opposing counsel, judicial assistants, mediators, court reporters, witnesses, and other parties regarding scheduling.
• Work directly with attorneys and paralegals managing PIP litigation cases.
• Monitor upcoming hearings, deadlines, and court orders to ensure required tasks are completed timely.
• Assist attorneys with preparing cases and necessary materials before hearings, depositions, mediations, and arbitrations.
• Review calendars and case files to identify upcoming deadlines and required action items.
• Coordinate with the litigation team to ensure court orders and scheduling requirements are properly fulfilled.
• Maintain accurate calendars, case notes, and scheduling information.
• Proactively follow up on outstanding scheduling matters and upcoming litigation deadlines.
• Help keep cases moving efficiently through the litigation process.

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• The ability to manage multiple deadlines and priorities simultaneously.
• A team-oriented attitude and willingness to assist wherever needed.
• The ability to communicate professionally with attorneys, court personnel, opposing counsel, and outside vendors.
• Prior experience in a law firm or litigation environment is preferred.
• Florida litigation and/or PIP experience is a strong plus.