$28-32/hour DOE | Full-Time | Nonexempt | In-Person | Thousand Oaks, CA
Position Summary Simplified Integrations is hiring an Executive & Personal Assistant to support our CEO and COO, who are married and work closely together in leading the company.
The purpose of this role is to create capacity for both executives by keeping business, personal, and family priorities organized, coordinated, and moving. You’ll manage calendars, inboxes, follow-up, travel, research, personal administration, and the many details that compete for executive attention.
This is a hands-on support role for someone who is highly organized, discreet, resourceful, and naturally good at closing loops.
This position is full-time and in person from a private home office in Thousand Oaks, Monday–Friday, with occasional overtime or travel as needed.
About Simplified Integrations Simplified Integrations is a growing fire life safety and low-voltage integration company serving commercial and multifamily properties.
Our Mission We simplify fire life safety so property teams can operate with confidence.
Our Vision To be the most trusted fire life safety company in the nation. Simplified Integrations - Missi…
Our team operates around one standard: Keep it SIMPLE.
We value people who communicate clearly, take ownership, solve problems, and leave things better than they found them.
Primary Objectives Success in this role means:
Keep both executives organized and focused. Maintain clear visibility into meetings, deadlines, priorities, commitments, and follow-up.
Turn information into action. Capture requests from conversations, emails, calendars, texts, and meetings and organize them into clear next steps.
Close open loops. Track outstanding items, follow up appropriately, and make sure important tasks do not disappear.
Manage both executives’ calendars effectively. Prioritize appointments, hard deadlines, meetings, travel, and real commitments while protecting focus time.
Keep executive inboxes actionable. Identify items requiring decisions, responses, delegation, or follow-up and help keep priority communications moving.
Coordinate business and personal travel. Research and book transportation, accommodations, reservations, itineraries, and supporting logistics.
Manage personal and family administration. Coordinate appointments, forms, registrations, reservations, renewals, records, reminders, and other administrative needs.
Coordinate with the House Manager and outside vendors. Organize the administrative side of household and personal needs, prepare required information, delegate physical tasks appropriately, and track completion.
Maintain organized records and information. Keep Google Drive, files, receipts, expense reports, confirmations, records, and executive documentation current and easy to locate.
Improve executive workflow. Identify simple ways to make communication, organization, scheduling, and follow-through more efficient.
Working With the House Manager & Vendors The EA/PA primarily owns the administrative coordination behind personal and household needs.
For example, you may receive an email about a return, download the QR code, organize the instructions, add it to the appropriate task list, and hand it off to the Family/House Manager for physical execution.
You may research and schedule a household vendor, organize quotes and appointment details, provide access information, and follow up until the issue is resolved.
The House Manager primarily handles physical execution such as pickups, drop-offs, errands, returns, and on-site household tasks.
Your role is to keep the information, logistics, delegation, and follow-through organized.
Core Competencies
You’ll likely thrive here if you:
Are exceptionally organized and detail-oriented
Naturally capture things other people forget
Follow through without needing to be chased
Can take scattered information and create clear next steps
Exercise strong judgment and know when to escalate something
Communicate clearly and professionally
Are comfortable respectfully following up with busy executives
Stay calm when priorities change
Are resourceful and strong at online research
Learn technology quickly
Take direction once, clarify what’s needed, and run with it
Maintain a high degree of professionalism, discretion, and respect for privacy
Create structure without making things unnecessarily complicated
Experience & Skills
2–5+ years of Executive Assistant, Personal Assistant, senior administrative, or comparable experience preferred
Experience supporting executives, entrepreneurs, business owners, or a high-activity household preferred
Strong written communication and proofreading skills
Strong Google Workspace skills
Comfortable using Mac, iPhone, calendars, task-management tools, shared drives, and new technology
Experience managing travel, scheduling, confidential information, and multiple priorities
Valid driver’s license and reliable transportation
No specific college degree is required. We care more about judgment, initiative, reliability, organization, and demonstrated ability to get things done.
Schedule, Location & Work Environment
Full-time
Monday–Friday
In-person
Private home office in Thousand Oaks, CA
Not remote or hybrid
Occasional overtime, schedule changes, or travel may be required
Primarily computer/desk-based work with regular phone, email, and digital communication
As a nonexempt employee, all working time must be accurately recorded and overtime is paid in accordance with California law.
Compensation & Benefits $28-32/hour DOE
Benefits include:
Medical, dental, and vision
401(k)
Paid time off
Paid holidays
Professional development
Regular performance and development conversations
Opportunities to take on additional responsibility as SI grows
We want this role to grow with the right person.
Equal Opportunity Simplified Integrations is an equal opportunity employer. We value different backgrounds, experiences, and perspectives and make employment decisions based on qualifications, demonstrated ability, business needs, and applicable law.
Interested? Want to fast-track your application? Complete the application questions thoroughly, then follow the instructions below.
Send your resume to HR@simplifiedintegrations.net.
For consideration, please include:
1. “Executive & Personal Assistant” in the subject line. 2. Where you found this job posting. 3. A short answer to this question:
Tell us about the busiest person you’ve supported. What system or approach did you personally use to keep commitments, requests, and follow-up from falling through the cracks?
We’re looking for someone who is detail oriented, thinks ahead, and takes ownership. If that sounds like how you already work, we’d like to hear from you.
Compensation: $28.00 - $32.00 per hour
Simplified Integrations is a California-based fire life safety and low-voltage integration company serving commercial and multifamily properties. Our mission is to simplify fire life safety so property teams can operate with confidence.
We are a fast-growing company with a strong reputation for clear communication, reliable follow-through, accurate documentation, and doing the job right. Our work matters because we help protect people, property, and peace of mind.
Our team is made up of people who take ownership, solve problems, keep growing, and care about the details, our customers, and each other. We value high standards, strong communication, and a people-first mindset.
Our core values are SIMPLE: Solutions-Oriented, Integrity, Mastery, Proactive, Love, and Efficiency. If you want to be part of a company where your work matters, your growth matters, and excellence is expected, Simplified Integrations may be the right place for you.
At Simplified Integrations, we believe people do their best work when they have clear expectations, strong support, and opportunities to grow. We invest in our team so they can do meaningful work, build their skills, and take pride in what they do.
Benefits and perks may include:
Competitive pay
Paid training and ongoing professional development
Regular coaching and performance conversations
Personal, professional, and financial goal planning
Clear opportunities for growth and increased responsibility
Hands-on leadership support
Defined processes, standards, and expectations
Paid time off and paid holidays
Health insurance options
401(k) plan
Wellness support, including gym membership and other resources where applicable
Bonus opportunities based on role and company needs
Company vehicle, tools, phone, and equipment for eligible field roles
Team events throughout the year
Fire life safety is essential work. We want our team to feel equipped, supported, and proud of the impact they make every day.
