POSITION: Legal and Compliance Coordinator
DEPARTMENT: Legal/Compliance/Human Resources
SUPERVISOR: General Counsel, Compliance Officer and VP of Human Resources
PRIMARY OBJECTIVE: Assist and provide a range of support services to the General Counsel and Company, in the areas of document preparation and filing, scheduling of various meetings, corporate governance and compliance, licensing support, compliance audit and monitoring of various functions. Will also support pharmacist hiring activities with scheduling interviews and career fair support.
MAJOR RESPONSIBILITIES:
· Performs some clerical duties such as scheduling appointments, providing information to callers or job applicants, composing and typing routine correspondence.
· Ensures proper indexing and filing of correspondence and legal documents in office filing system.
· Participates in Compliance Committee meetings and other compliance meetings, takes minutes and assists Compliance Officer in administering compliance program.
· Evaluates HIPAA incidents and manages next steps related to notification of appropriate parties.
· Conducts regular auditing and monitoring for compliance of various business functions.
· Assist with various licensing activities from time to time including pharmacy licensing, DEA registration, including renewals and
updates.
· Responds to records requests for patient PHI.
· Legislative monitoring for all 50 states.
· Helps administer the Patient Safety and Error reporting process for the company.
· Maintains the confidentiality of corporate and legal matters.
· All other duties as assigned.
· This is a hybrid role with at least 3 days a week in-office in Maple Grove, MN.
KNOWLEDGE, SKILLS AND ABILITIES: To perform the job successfully, an individual should demonstrate the following competencies:
· Analytical - Collects and researches data. Ability to integrate and to understand complex and diverse information
· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
· Communication – Listens and gets clarification; Communicates legal concepts and ideas to clients in a thoughtful and professional manner.
· Written Communication - Writes clearly and informatively; Able to read and interpret written information.
· Demonstrates attention to detail.
· Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit.
· Professionalism - Accepts responsibility for own actions; Follows through on commitments.
· Organization skills – Able to use time, energy and resources to achieve desired results on time.
· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
· Attendance/Punctuality - Is consistently at work and on time.
· Dependability - Follows instructions, responds to management direction;
· Initiative - Takes independent actions and calculated risks; Asks for and offers help when needed.
· Treats clients and coworkers with dignity and respect
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
· Bachelor’s degree from a four year college or university. A paralegal certificate from the National Associate of Legal Assistants (NALA) or a credential offered by the American Alliance Certified Paralegals (AACP) a plus.
· 2-4 years paralegal or compliance experience in a law firm or corporation or an equivalent combination of education and experience.
· Experience in health care or healthcare law is a plus.
· Must have the ability to have and maintain a clear record without exclusion, sanctions or debarments with the Office of the Inspector General at the time of hire and monthly thereafter.
Physical Demands:
· The physical demands described here are representable of those that must be met by an employee to successfully perform the essential job functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this job, the employee is frequently required to stand and talk and hear. The employee is required to walk and to use hands to finger, handle, or operate objects, tools, or controls; and to reach with hands and arms. The job requires extended periods of sitting and standing. The employee must be able to travel on occasion.
· The employee must occasionally lift and/or move up to 40 pounds. (Review the “Safe Lifting Techniques” policy). Specific vision abilities required by this job include close vision, distance vision, peripheral vision, color vision, depth perception, and the ability to adjust focus.
Selection Guidelines:
· A formal application, rating of education and experience, and oral interview will be conducted. Reference check Drug Testing and E-Net hire testing if applicant is not currently a Thrifty White employee.
· This job description does not list all the duties of the job. You may be asked by your supervisor or manager to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.
· The employer has the right to revise this job description at any time. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Either you or the employer may terminate employment at any time, for any reason.
