Administrative Assistant

Location

Fort Lauderdale

Type

Full Time

Do you want to do more than just answer phones and file paperwork? Do you want to make a difference in the growth of a local business while helping home and business owners? If this sounds ideal to you, then you might be the candidate to become a key player in the daily operations at a local office of one of North America’s leading franchise organizations. Paul Davis Restoration is a locally owned office which is part of a network of 380 Paul Davis outlets in the USA and Canada. This provides comfort in knowing that working here can provide you with the best of corporate accountability along with hometown accessibility. Additionally, Paul Davis prides itself on customer service and integrity while providing restoration services for property damage as well as top-notch remodeling.

As a Paul Davis Restoration Project Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will also be the first point of contact for reaching out to sales leads from a variety of sources.

From there you record data into the Paul Davis proprietary software, accept new assignments, create job folders, maintain job boards, monitor documents sent to customers, make customer appointments and share in a variety of tasks to assist the daily operational needs of the mitigation and restoration departments.

Job Duties:

Answer Phones
Data entry for all jobs
Maintain magnetic boards for all departments
Request new assignments when necessary
Update milestones for all TPA sites
Send contracts, etc. via DocuSign and monitor when complete
Monitor email alerts
Have computer skills in Microsoft Office, including Outlook, Word and Excel
Be able to learn new online computer programs
Provide assistance to the Mitigation Manager, Project Manager and Owner
Oversee weekly status meetings and update database

Qualifications:

Have experience using multi-line phone systems
Have a clear, pleasant speaking voice and excellent verbal and written communication skills
Be bilingual (Spanish) preferred
Demonstrate patience and compassion with customers
Be enthusiastic and service oriented
Be organized, efficient and detail oriented
Be able to multi-task
Be able to work M-F from 8am-5pm; be on call 1-2 weeks per month
Have a good record of timeliness and attendance
Wear company logo wear daily (black and khaki)
Represent the Paul Davis principles of honesty and integrity
Must be able to work semi-independently and be proactive

Benefits:

Health
401K
Vacation and Paid Time Off

Join the Paul Davis team and start to love what you do and do what you love!

Compensation: $16.00 - $24.00 per hour

Paul Davis Restoration & Remodeling of Broward County

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.