ROYAL COURIER INC
Future Opening: Executive Assistant
Full Time • Elmhurst
We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.
Responsibilities:
- Arrange and maintain the executive schedule
- Independently manage and schedule, programs and projects
- Arrange and schedule meetings as appropriate and prepares meeting minutes
- Maintains confidential reports and records as required
- Opens, sorts, processes, and distributes incoming correspondence, check requests, and invoices as appropriate
- Manage payables filing system
- Accepts and screens incoming phone calls for the executive as appropriate
- Manages logistics of large-scale meetings and events, including invitation lists, RSVPs, seating charts, and caterers
- Assist in executing large-scale events, including marketing materials, promotional items, communications, and coordination with event sites
- Attend and record conference call meeting minutes; prepare minutes for executive meetings
- Directs and assigns work to other offices' clerical personnel; serves as a resource regarding applicable rules, regulations, and policies and procedures; serves as a backup for other departments' clerical positions
- Coordinate complex domestic and international travel arrangements
- Prepare confidential correspondence, including letters, agendas, spreadsheets, and forms
- Prepare office and conference room for meetings
- Prepare and organize presentations
- Order supplies and maintain inventory
- Occasional travel will be required
- Assist in interviewing and hiring personnel
Qualifications:
- Previous experience as an executive secretary, administrative assistant, executive assistant, or in other related fields.
- Excellent social, speaking, and writing skills
- Project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
- Ability to be discreet and maintain confidentiality
- Computer skills including, Microsoft Word, Excel, and Powerpoint
- Google/Google Sheets
- Excellent math skills
- Travel planning and arrangements
- Ability to travel on short-term assignments; must have TSA pre-check
- Internet research skills
- Strong attention to detail
- Ability to prioritize and multi-task
- Strong organizational skills
- Typing of 80wpm or more
- Bachelor's Degree required
- Pass a background check and drug test
- Minimum three years relevant experience
- Must have verifiable reference
- A flexible schedule is required
(if you already have a resume on Indeed)