Office Manager Medical and Surgical and Aesthetics
Part Time • Sherman Oaks
Replies within 24 hours
Benefits:
- 401(k)
- Flexible schedule
- Opportunity for advancement
- Training & development
About Us:
We are a dynamic, patient-centered private practice specializing in women’s health, minimally invasive surgery, and aesthetic services. Our mission is to deliver exceptional medical and aesthetic care in a supportive, efficient, and respectful environment. We are seeking a highly organized and experienced Office Manager to lead and support our growing team.
Position Summary:
The Office Manager is responsible for overseeing the daily operations of the medical, surgical, and aesthetics practice. This individual will ensure optimal patient experience, streamline workflows, manage staff performance, maintain regulatory compliance, and support the financial health of the practice.
Key Responsibilities:
Operations & Administration
- Oversee daily front and back office operations to ensure seamless patient care
- Schedule staff and providers efficiently to optimize patient flow
- Manage inventory and ordering of medical and aesthetic supplies
- Monitor patient scheduling systems to reduce cancellations and optimize revenue
- Coordinate facility maintenance and vendor relationships
Human Resources
- Recruit, onboard, and train administrative and clinical staff
- Manage performance reviews, disciplinary actions, and staff development
- Foster a positive team culture and uphold professional standards of conduct
Compliance & Quality Assurance
- Ensure HIPAA, OSHA, and other regulatory compliance
- Maintain medical and surgical logs, licenses, and credentialing documentation
- Implement and monitor quality improvement initiatives
Billing & Financial Oversight
- Work with billing team to ensure accurate coding, collections, and claims follow-up
- Reconcile payments, oversee petty cash, and manage practice-related expenses
- Assist with budgeting and cost-control strategies
Patient Experience
- Resolve patient concerns or complaints promptly and professionally
- Oversee communication protocols including phones, emails, and patient portal use
- Ensure the environment is welcoming, clean, and aligned with brand aesthetics
Qualifications:
- 3+ years of experience in medical office management, ideally in both medical and aesthetics settings
- Knowledge of medical billing processes, EMR systems (e.g., Office Ally, etc.)
- Strong understanding of HIPAA, OSHA, and healthcare compliance regulations
- Proven leadership, conflict resolution, and team-building skills
- Excellent communication, organization, and multitasking abilities
- Bachelor’s degree in Healthcare Administration, Business, or related field preferred
Compensation: $30.00 - $40.00 per hour
Dr. Bahareh Fazilat
Expect the best
Dr. Bahareh Fazilat is a Board-Certified Obstetrics and Gynecology Surgeon specializing in Minimally Invasive Laparoscopic and Robotics Surgery.
Dr. Fazilat is dedicated to her patients’ health and well-being and is committed to improving the lives of women throughout the world. She is involved with several humanitarian groups that provide medical services to developing countries across the Caribbean and Latin America. Throughout her distinguished years of medical education and professional career, Dr. Fazilat has gained a wealth of knowledge and life experience that allows her to embrace the medical field and provide exceptional dedication to her patients.
What We Do
Brazilat aesthetics specializes in a range of non-invasive aesthetic treatments, from injectables, facial and body rejuvenation, body contouring, medical weight loss, hormone therapy, and other anti-aging wellness treatments. The expert team at Brazilat aesthetics offers one-on-one treatment plans to help achieve beauty and wellness goals
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