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Human Resources Coordinator Shoreline

Future Opening: Human Resources Coordinator

Full Time • Shoreline

Washington State Certified Professional Horticulturists

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Training & development
  • Vision insurance
Job description:

JOB SUMMARY

The Human Resources Coordinator is responsible for managing employee communications, timekeeping, onboarding new staff, coordinating benefits, implementing HR policies and ensuring accurate record-keeping. This role also assists with client customer service as needed. The candidate will be detail-oriented, organized, and proficient in office software, with excellent communication skills and a proactive approach to problem-solving. The Human Resources Coordinator works closely with our Business Manager and Training Manager to ensure a smooth flow and employee satisfaction in our team of dedicated landscape professionals. 

DUTIES AND RESPONSIBILITIES
 
1. Human Resources Assistance
  • Oversee onboarding and offboarding process, as well as new hire offer process and orientation.
  • Support Training and Education Manager with tracking and scheduling.
  • Manage employee services including benefits, health & safety programs, insurance and training initiatives. 
  • Support recruiting efforts such as managing job postings and conducting phone interviews. 
  • Support employee relations matters, presenting facts and recommendations to leadership to facilitate proper resolution and employee satisfaction.
  • Ensure compliance with labor laws and OSHA regulations.
  • Implement and manage HR policies and procedures.
 
2. Payroll Processing
  • Administer in-house, bi-weekly payroll for 30+ employees.
  • Mindfully acknowledge incentive pay, prevailing wage and leadership wage adjustments.
  • Manage timekeeping systems for accurate payroll tracking and resolve payroll discrepancies.
  • Respond to employee questions regarding pay, deductions and tax withholdings.
 
3. Client Support & Scheduling
  • Serve as a point of contact, handling customer inquiries via phone and ensuring exceptional customer service.
  • Coordinate and schedule quotes for account managers.
 
4. Data Management & Reporting
  • Prepare month-end reports, including attendance tracking, source tracking and labor tracking.
  • Organize and distribute reports and schedules efficiently in a timely manner.
 
5. Digital Literacy
  • Perform minor tech support as needed. 
  • Understand and effectively utilize landscaping software (such as SingleOps) and HR/payroll software (such as ADP or Paychex).
6. Perform any tasks to assist in keeping a clean, safe, and efficient working environment.
7. Adhere to all company policies, procedures, and state and federal regulations.
8. Participate in a variety of internal meetings to maintain knowledge of industry requirements, support optimal customer care, and maintain team collaboration.
9. Other duties as assigned. The position may also be modified to accommodate the specific needs of the business.

POSITION QUALIFICATIONS
Minimum Qualifications:
  • High school diploma or equivalent.
  • 3-5 years of experience in a similar administrative role.
  • 1-2 years of experience in Human Resources
  • Ability to read, write, speak, and comprehend English to communicate effectively.
  • Excellent organizational, multitasking, and problem-solving skills. Detail oriented. High level of integrity and ethical behavior.
  • Proficient in Microsoft Excel, computer skills and ability to quickly learn new technology.
  • Ability to pass a criminal background and reference check per company policy.
  • Ability to handle confidential information with discretion.
Preferred Qualifications:
  • Experience with payroll and HR software such as ADP or Paychex. 
  • Bachelor's Degree in: Business, Human Resources or related experience. 
  • Knowledge of payroll compliance and best practices.

REGULAR WORKING CONDITIONS
  • This position will spend 95% of the time in an indoor office environment.
  • Requires driving and other travel up to 5% of the time.
  • This position will have intermittent supervision.
  • The regular weekly schedule for this position will be as follows:  Monday - Friday, 8:00 AM PST – 4:30 PM PST
  • This position is in-person only, requiring reliable transportation to Shoreline, WA 98133.
Compensation: $26.00 per hour




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Benefits:

Insurance
Medical, Dental, Vision and Life Insurance
Professional Development Assistance
Education & Training Opportunities, Tuition Reimbursement
Paid time off
4-day work weeks and weekends/holidays off allow for a flexible schedule to help accommodate PTO.
401(k)
401(k) matching and Referral Programs available