Full job description
Overview
We are seeking a dynamic and organized Office Associate to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to manage multiple tasks efficiently. As an Office Associate, you will be the backbone of our office environment, fostering a welcoming atmosphere while maintaining high standards of professionalism and organization.
Duties
- Greet visitors and manage front desk responsibilities with friendly professionalism
- Answer multi-line phone systems promptly and direct calls accurately using excellent phone etiquette
- Perform data entry and maintain organized filing systems to ensure easy retrieval of documents
- Utilize Microsoft Office and Google Workspace tools for document creation, editing, and communication
- Assist with appointment scheduling, calendar management, and coordinating meetings or events
- Support bookkeeping tasks using QuickBooks or similar accounting software
- Provide customer support by addressing inquiries efficiently and courteously
- Manage office supplies inventory and place orders as needed to ensure smooth operations
- Proofread correspondence and documents for accuracy before distribution
- Maintain a clean, organized workspace conducive to productivity and professionalism
Requirements
- Proven office management or administrative experience in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
- Excellent organizational skills with the ability to prioritize tasks effectively
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Spanish Bilingual abilities are highly desirable to serve diverse client needs
- Experience with multi-line phone systems and phone etiquette is essential
- Familiarity with clerical duties such as filing, data entry, proofreading, and record keeping
- Knowledge of QuickBooks or bookkeeping experience is a plus
- Previous customer service experience demonstrating strong communication skills
- Personal assistant or medical/dental receptionist experience is advantageous
- Ability to type quickly with high accuracy and manage time efficiently
Join us as an Office Associate to be an integral part of a vibrant team dedicated to excellence! Your enthusiasm for organization, staff and customer support will help create a positive environment where both clients and colleagues thrive. We value proactive individuals who are eager to contribute their skills in a professional setting that encourages growth and success.
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid Time off
- Vision insurance
- Professional development assistance
Work Location: In person
Opportunity is Knocking
Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters® brand culture. This makes each independently owned and operated CertaPro Painters® franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters® franchise, as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.
