Toby's Services Ltd
Administrative Assistant
Full Time • Queens
Replies within 24 hours
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
Job Summary
We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.
Responsibilities
- Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.
- Assist internal departments with document tracking, organization, and deadline management.
- Support onboarding tasks, administrative forms, and internal documentation needs.
- AP/AR and office operations coordination.
- Project documentation and compliance support.
- Help create content for internal and external communicators.
- Ensure compliance with brand guidelines, writing standards, and submission.
- Assist with preparation of RFIs, RFQs, and RFP submissions.
- Coordinate proposal components across departments (Estimating, PMs, subcontractors).
- Draft, review, and update project sheets, resumes, capability statements, and forms.
- Help prepare materials needed for business development outreach.
Qualifications
- Bachelor Degree or administrative training is preferred.
- 3 to 5 years experience as an Office Coordinator or in construction setting.
- Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
- Familiarity and knowledge with AEC terminology and proposal processes is a plus.
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
Benefits:
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
Compensation: $65,000.00 - $80,000.00 per year
(if you already have a resume on Indeed)