Real Estate Bookkeeper / Controller
Hauppauge, NY
Real Estate Bookkeeper / Controller
Full Time • Hauppauge, NY
We are a growing real estate investment and property management company seeking a highly organized, detail-oriented Bookkeeper / Controller to join our team. This role is ideal for someone who understands real estate accounting, can manage day-to-day bookkeeping responsibilities, and is also capable of handling higher-level controller functions such as closing entries, reconciliations, financial reporting, and property-level accounting.
Our company owns and manages a diverse portfolio of residential and commercial properties, including single-family homes, multifamily properties, industrial buildings, shopping centers, office buildings, and mixed-use assets. We are looking for someone who can bring structure, accuracy, and consistency to our accounting process.
Responsibilities
The Bookkeeper / Controller will be responsible for managing and supporting the accounting function across our real estate portfolio.
Responsibilities include:
- Record and maintain accurate financial transactions for multiple properties and entities.
- Log real estate closings, acquisitions, refinances, sales, and related closing entries.
- Review closing statements and properly record purchase prices, loan proceeds, lender fees, escrow items, prorations, deposits, and settlement charges.
- Reconcile bank accounts, credit cards, loan accounts, escrow accounts, and security deposit accounts.
- Manage accounts payable, including entering bills, coding expenses to the correct property/entity, tracking vendor invoices, and preparing payments.
- Manage accounts receivable, including tenant charges, rent payments, reimbursements, deposits, and open balances.
- Assist with rent rolls, tenant ledgers, security deposits, and owner/property reporting.
- Track loan payments, interest, principal, escrow, and lender reserves.
- Prepare monthly financial reports by property and entity.
- Assist with monthly and year-end closing procedures.
- Maintain organized books for multiple LLCs and property-owning entities.
- Work with outside CPAs on tax preparation, year-end reporting, and required documentation.
- Help maintain clean records for acquisitions, refinances, dispositions, capital improvements, and investor-related reporting.
- Assist with CAM, tax, insurance, and other commercial tenant reimbursement tracking where applicable.
- Review accounting records for accuracy and flag discrepancies.
- Help improve internal accounting processes, controls, and reporting systems.
- Maintain vendor files, W-9s, insurance documents, and payment records.
- Support ownership and management with ad hoc reporting and financial analysis.
Qualifications
The ideal candidate should have:
- Prior bookkeeping, accounting, or controller experience.
- Real estate accounting experience strongly preferred.
- Experience working with multiple entities, properties, or bank accounts.
- Ability to reconcile accounts accurately and consistently.
- Strong understanding of AP, AR, general ledger entries, and monthly close procedures.
- Ability to read and understand closing statements, settlement statements, loan documents, and property-level financials.
- Strong attention to detail and ability to stay organized.
- Comfortable working in a fast-paced real estate environment.
- Ability to communicate clearly with ownership, property managers, vendors, tenants, banks, and outside accountants.
- Experience with property management or accounting software preferred.
- Proficiency with Excel and/or Google Sheets.
- Ability to identify issues, clean up records, and create better accounting processes.
Preferred Experience
Experience with any of the following is a plus:
- Real estate investment accounting.
- Property management accounting.
- Commercial real estate accounting.
- Residential rental accounting.
- CAM/NNN reconciliations.
- AppFolio, Buildium, Rent Manager, QuickBooks, Yardi, or similar systems.
- Recording acquisitions, dispositions, refinances, and closing entries.
- Working with multiple LLCs or related entities.
- Investor reporting or partner distributions.
Ideal Candidate
We are looking for someone who is more than just a data-entry bookkeeper. The right person should be able to take ownership of the accounting process, keep records organized, reconcile accounts, understand property-level reporting, and help management get accurate financial information.
This person should be reliable, detail-oriented, proactive, and comfortable working independently. We need someone who can handle everyday bookkeeping tasks while also having the ability to think at a higher accounting level.
Compensation: $25.00 - $30.00 per hour
About Us
OUR CORE
AVGI is a real estate investment firm that purchases opportunistic assets in New York as well as secondary and tertiary markets throughout the United States.
DIVERSIFICATION
The firm currently has over $300 million of real estate holdings across 6 markets – Long Island, New York City, Houston, Little Rock, St. Louis, and Binghamton.
Low Volatility & Low Correlation
AVGI acquires physical assets that produce strong in-place income with the opportunity to optimize the property’s physical and financial condition. This strategy allows us to minimize risk and maximize upside.
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