Administrative Executive
Bristol, PA
Administrative Executive
Full Time • Bristol, PA
Benefits:
- 401(k) matching
- Competitive salary
- Health insurance
- Opportunity for advancement
- Paid time off
- Maintain accurate employee data within HRMS systems and analyze employee records, attendance, leave, onboarding, staffing, and other workforce information to support accurate reporting and operational planning.
- Facilitate employee onboarding processes while tracking onboarding status, documentation completion, system access, equipment requirements, and other workforce readiness metrics.
- Analyze temporary staffing requirements and workforce utilization, coordinating with staffing agencies and management to evaluate staffing levels, attendance, hours worked, costs, and ongoing workforce needs.
- Maintain HR dashboards and analytical reports to monitor workforce trends, identify variances, evaluate staffing requirements, and support workforce planning and management decision-making.
- Analyze employee and HRMS data to identify trends, discrepancies, data gaps, and operational issues; investigate variances and coordinate corrective actions with relevant departments.
- Responsible for temporary staffing activities, including staffing agency communication, employee documentation, onboarding, attendance tracking, workforce requirements, and follow-up.
- Maintain employee records and documentation in accordance with company policies, confidentiality requirements, and applicable data-handling standards.
- Lead and support employee engagement initiatives across all company facilities in the United States, ensuring consistent engagement practices and employee experience across locations.
- Coordinate employee recognition, appreciation, team-building, communication, and company-wide engagement programs across U.S. facilities while maintaining consistency with organizational objectives and culture.
- Provide day-to-day executive support to senior leadership and prioritizing competing meeting requests.
- Coordinate leadership meetings, and executive events, including food, domestic and international travel end to end, including flights, hotels, ground transportation, detailed itineraries, and post-trip expense reconciliation in accordance with corporate travel policies.
- Manage confidential records, personnel documentation, executive correspondence, and sensitive business information in accordance with company policies and applicable data-handling requirements.
- Process purchase orders, vendor invoices, reimbursements, and other administrative transactions through digital approval workflows, tracking expenses against budgets and following up on outstanding approvals.
- Assist senior leadership with special projects, data analysis, and preparation of management reports.
- Handle sensitive and confidential matters with a high level of professionalism, discretion, and judgment.
- Support office administration and executive-level administrative activities, including correspondence, document management, scheduling, and coordination with internal support teams.
- Anticipate the administrative needs of senior leadership and proactively resolve issues to ensure efficient and uninterrupted executive operations.
- Perform other executive, administrative, and special project responsibilities as assigned from time to time.
Compensation: $45,000.00 - $50,000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Traditionally Yours
Our Heritage of Spreading Happiness
For over 100 years, Vadilal has been bringing the delightful experience of Vadilal Ice Creams to people across the world. This has been made possible by the deft blending of tradition and innovation in every offering. From starting India`s first Ice Cream parlour to introducing Ice Cream lovers to the international taste of Cassata, today Vadilal has emerged as India`s most loved and trusted Ice Cream brand. And the Vadilal name is fast becoming a synonym for the world`s most preferred Indian treat.
About Vadilal Group
From a single Soda Fountain to a Global Company
Way back in 1907, when Ice Cream was not even an industry in India, Mr Vadilal Gandhi started a small soda fountain in Ahmedabad. Driven by his vision of spreading happiness, Mr Gandhi began making Ice Cream using the traditional 'Kothi' method and delivering his products to his customers' doorsteps.
In 1926, after Mr Gandhi`s sons joined in, they started the country`s first Ice Cream Parlour. By 1947, there were 4 Vadilal parlours and India fell in love with the brand`s famous Cassata Ice Cream.
Today, the one man soda fountain has evolved as one of the leading Ice Cream brands of India under the fourth generation of the Vadilal family. With every generation, adding fresh ideas to cater to changing markets, the Company now straddles both Indian and International markets. What remains unchanged is the commitment to spreading happiness with which Mr Vadilal Gandhi started out long ago.
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