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Community Engagement Ministry Associate - PT Charlotte

Future Opening: Community Engagement Ministry Associate - PT

Part Time • Charlotte
Responsive recruiter
Replies within 24 hours
The Community Engagement Ministry Associate (CEMA) supports the Pastor of Community Engagement by coordinating the people, projects, events, communication, and systems that help the Community Engagement ministry run effectively. This part-time role focuses on organization, execution, and follow-through, ensuring ministry ideas and initiatives move from planning to completion with excellence. Additionally, this position is responsible for overseeing the onsite needs of the Mercy Ministry Center.

CORE COMPETENCIES
  1. Organization: Effectively manages projects, deadlines, people, and details.
  2. Follow-Through & Ownership: Takes responsibility for assignments and ensures tasks are completed with excellence.
  3. Proactivity: Anticipates needs and next steps without requiring constant direction.
  4. Attention to Detail: Notices important details and maintains accuracy in communication, planning, and execution.
  5. Relational Warmth & Humility: Communicates graciously with partners, volunteers, families, and staff while helping others succeed.
  6. Adaptability & Systems Thinking: Responds well to changing ministry needs while creating processes that improve organization and efficiency.

RESPONSIBILITIES
  1. Ministry Coordination & Follow-Through – Support the day-to-day execution of Community Engagement by turning meetings, ideas, and ministry initiatives into clear next steps and keeping projects moving toward completion.
    1. Maintain project plans, timelines, calendars, task lists, and deadlines.
    2. Track assignments and follow up with staff, volunteers, and ministry partners.
    3. Identify upcoming needs, deadlines, and outstanding action items before they become urgent.
    4. Provide regular updates to the Pastor of Community Engagement and help develop repeatable processes for recurring ministry activities.
    5. Help lead the support team that helps with administrative tasks for community engagement.
  2. Community Partner Support and Coordination – Help maintain strong and organized relationships with Community Engagement ministry partners by coordinating communication, meetings, requests, and follow-up.
    1. Maintain accurate partner records, contacts, requests, and commitments.
    2. Help with coordinating meetings, site visits, serving opportunities, and other partnership logistics.
    3. Send routine follow-up communication and track outstanding decisions or responsibilities.
    4. Capture meeting notes, next steps, and ensure partners experience Mercy Church as responsive, dependable, and organized.
  3. Volunteer Coordination Support –  Support the recruitment, communication, preparation, and organization of Community Engagement volunteers so they are equipped to serve with clarity and confidence.
    1. Create and maintain volunteer opportunities, registrations, rosters, and role information through POINT.
    2. Send confirmations, reminders, instructions, and other volunteer communication through POINT
    3. Track background checks, waivers, training requirements, and other necessary volunteer steps through Church Community Builder. 
    4. Support volunteer leaders with resources and help identify consistent volunteers who may be ready for more leadership
  4. Event & Project Support – Provide logistical and administrative support for Community Engagement events and serving opportunities, helping ensure each initiative is well planned, communicated, and executed.
    1. Develop event timelines, checklists, volunteer assignments, and registration plans.
    2. Coordinate supplies, food, facilities, room arrangements, signage, and printed materials.
    3. Communicate with volunteers, ministry partners, and other stakeholders leading up to the event.
    4. Support event setup, execution, and post-event follow-up.

*Miscellaneous Responsibilities – This job description is not meant to be an all-inclusive statement of every duty and responsibility that will be required of an employee in this position. Therefore, additional duties may be assigned and/or changed without advance notice. 

CONDITIONS OF EMPLOYMENT
*Performance Evaluation – It is understood that the performance for this job will be primarily measured and evaluated by the “responsibilities” and the “general expectations” laid out in this job description.  
  1. Models the biblical standard of personal conduct and lifestyle that is expected of all Mercy Church staff and covenant members
  2. Fully participates in the life of the church as an active covenant member
  3. Supports and adheres to the mission, vision, values, and philosophy of the ministry of Mercy Church
  4. Submits to and supports the leadership of the church elders 
  5. Works well as a team player with the elders, staff, key leaders, and ministry team members at Mercy Church.

General Expectations
  1. Report to the office during Office Hours. You will also be required to attend various extra Church events relevant to your ministry oversight areas and/or as church needs arise.
  2. Should always exhibit professionalism, demonstrated by a well-groomed appearance, conscientious work ethic, teachability, and accountability.
  3. Should be willing and able to adapt quickly to changing circumstances, with composure and flexibility.
  4. Should be ever conscious of the need for confidentiality.
  5. Should always exercise discernment and wise judgment.
  6. Should be a person who gives extreme attention to detail with an eye for excellence.
  7. Should have the willingness to seek new information, training, and resources as needed.
  8. Should be a self-starter and good at multitasking and prioritizing projects.

JOB REQUIREMENTS

Physical Requirements
  1. Ability to frequently stand, sit, and/or walk
  2. Ability to occasionally bend, squat, kneel, climb stairs, and/or lift
  3. Ability to occasionally lift between 10-50 lbs
  4. Ability to continuously communicate with other people
  5. Ability to continuously operate a computer in order to complete necessary office work
  6. Ability to continuously comprehend both physical and digital documents
  7. Ability to continuously prepare/create both physical and digital documents

Work Environment
  1. May occasionally work in temperatures above 95 degrees and below 32 degrees
  2. May occasionally walk on slippery, wet, or uneven surfaces
  3. Noise level in the environment will occasionally be loud
  4. May occasionally work outdoors
  5. May occasionally be required to travel for work
  6. May continuously work indoors in an office space
  7. May continuously work in a shared office space with coworkers

Office Hours and Work Schedule
  1. Work Hours: This is a part-time role but must be available Monday and Wednesday Mornings and flexible for evening or weekend serve events.  
  2. Officeing at the Mercy Ministry Center: Maintain consistent weekly office hours at the Mercy Ministry Center for calls, vendor appointments, mail, and other on-site needs. Specific days and times are negotiable.
  3. Additional Hours: This person will be expected to be at key events/meetings outside of the above office hours. Please see supervisor for details.
  4. Overtime and extra work days: Some overtime will be required. Please consult the Mercy Staff Handbook for the Overtime Policy 
  5. Holidays: All staff-wide Holidays are outlined in the Mercy Staff Handbook
  6. Time Off: Please consult the Mercy Staff Handbook for the time-off policy




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